D 100 Staff SOPs (Knowledge Base)

    School Placement for EL Students

    When preparing for the upcoming school year or after a family submits a change of address form, it’s important to determine which school the student will attend. This includes cases where a student has been overflowed to another building and is permitted to remain there temporarily.

    This process should also be followed when a new English Learner (EL) student enrolls in the district and needs placement in the appropriate EL program.

    Note: This process applies specifically to K–5 students, as middle and high school students will typically attend their assigned geographical school.
    This process can also be used when a current student moves and needs to transfer to a different school within the district.
    1. 1

      Roles Included

      1. District Registrar

      2. Parent or guardian of the student

      3. Bilingual Assessment and Data Compliance Specialist and/or Bilingual Director

      4. Building Secretary and/or Counselor

      5. Bilingual Dept. & Student Services OP

      6. Chief Academic & SEL Officer

    2. 2

      Preparing EL List

      • Mid Feb/Early March 

      • Run a list from eSchool that includes students who are not attending their geographical home school. 

      Be sure to include the following filters when running that list:

      Search Criteria:

      • Demographic - Current Status = Active

      • Demographic - Building = _____________

      List Field Selection:

      • Next Year Demographic - Next Year Building 

      • ELL info - EL Services 

      • LEP Indicator  - LEP Indicator

      • Additional Student Information - Dist 100 Geographical School

      • Additional Student Information - ALT building notes

      • Additional student information- Reason not at the Geo building

      • Additional Student Information - EL Notes

    3. 3

      Deciding whether or not students should return to their geo school.

      Students who live within the boundaries of Caledonia or Perry coded as TPI or PT should return to the Geo school, as language services can be met.

    4. 4

      School placement for new students

      Caledonia and Perry students who qualify and accept Full-Time or Dual Language Services:

      • Those living within Caledonia boundaries will be placed at:

        1. Seth Whitman

        2. Lincoln

        3. Meehan

      • Those living within Perry boundaries will be placed at:

        1. Washington

        2. Meehan

      *This is approximately 5-8 students per grade. 

      **Placement depends on whether a seat is available at the time of registration.
    5. 5

      Making assignment decisions

      • Kindergarten will more than likely be the deciding factor in school placement. 

      • Assignment decisions are reviewed yearly as the student population fluctuates, causing a change in the quantity of students at each school.

        • The Chief Academic & SEL Officer determines the placement of students from the data acquired.

          • The overflow chart is finalized in late July or early August.

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