The Board must allow its duly elected officials or appointed officials filling a vacancy of an elected office access to closed session minutes and verbatim recordings. 5 ILCS 120/2.06(e). The following subheads implement the logistics of granting this access.

Note: If the board wishes to mirror the statutory language, replace checkboxes below with: “

☐Records Secretary; 

☐ Administrative official of the public body; and

 ☐ Any elected official of the public body.”

Access to Closed Meeting Minutes
Duplicate this section for each grant of access to closed meeting minutes.

Date:		Time:		Storage Location:
Name of person(s) responsible for storing the closed meeting minutes:
Access granted
Date access occurred:		Start time:		End time:
Requesting Board member’s name (Please print)                                                                                   In the presence of: (Check appropriate box and insert name on line.)              Recording Secretary                                                                                                  Superintendent or designated administrator                                                                            Elected Board member

For requesting Board member: (Read the following and sign below.)
While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Swanson v. Bd. of Police Commissioners,197 Ill.App.3d 592 (2nd Dist. (1990)), I acknowledge and understand that any disclosures by me of information in the closed session minutes not yet released to the public could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s).
                                                                                                                                               
Requesting Board Member Signature                                                     Date
Verbatim Recording Access
Duplicate this section for each grant of access to verbatim recordings.

Date:		Time:		Storage Location:
Name of person(s) responsible for storing the verbatim recording:
Access granted
Date access occurred:		Start time:		End time:
Requesting Board member’s name (Please print)                                                                                   In the presence of: (Check appropriate box and insert name on line.)              Recording Secretary                                                                                                  Superintendent or designated administrator                                                                            Elected Board member
Access denied           Access unavailable. Verbatim recording requested is older than 18                             months and was destroyed pursuant to 5 ILCS 120/2.06(c).

For requesting Board member: (Read the following and sign below.)
While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Swanson v. Bd. of Police Commissioners, 197 Ill.App.3d 592 (2nd Dist. 1900), I acknowledge and understand that any disclosures by me of information in the closed session verbatim recordings could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s).
                                                                                                                                               
Requesting Board Member Signature                                                     Date
 
 
Updated: September 15, 2025