Job Role Breakdown on Roles & Responsibilities
K4 Early Childhood Teacher (ECT) Roles & Responsibilities
Programming Cycle
Daily
- Set up experiences & provocation (If needed, creating risk assessments on SweetProcess for resources/experiences)
- Completed a journal with child comments
Weekly
Critical curriculum reflection
Added initial evaluations to experiences
Fortnightly
Creating a curriculum to implement, which incorporates the Reggio Emilia, Pikler & RIE approaches
Curriculum must include: Experiences for each milestone area, experiences for EYLF outcomes, home experiences, core offering experiences, champion experiences and inquiry experiences.
Outcomes tagged: Should be a mixture of EYLF Outcomes, Developmental Goals, The 8 Aboriginal Ways of Learning & QIP Outcomes
Participating in ECT working lunches
Monthly
Individual key group observations using a variety of observation types (Every 2 months for children attending only one day a week)
Add to the floor book
Personal critical reflection
Liaising with specialist staff & aiding in the development of specialist staff programmes.
Display boards are updated.
Add an entry to Individual portfolios for key groups (Children only attending one day a week, only need 2 entries per outcome)
Quarterly
Developmental milestones for the key group (February, May, August, November)
Complete a blurb for the Penseri Newsletter (Mar, June, Sept, Dec)
Biannual
Parent interviews & notes
Child Summary Observations (March & October)
Annually
Kindy Reports (K4 children moving to Pre-Primary Only, Pre-Kindy reports for those moving Kindy)
Studio/School Roles & Accountabilities
Daily
Connecting with families through drop-off/pick-up, phone calls and the Early Works App
Follow SweetProcess Policies & Procedures (including safe sleep procedures, nappy change procedures, toileting procedures, etc.)
Updating, maintaining, and enforcing Supervision Plans
Ensuring incident reports, medication forms, excursion forms and transition forms are signed.
Updating, maintaining, and ensuring Studio Cleaning Checklists are being completed.
Creating & maintaining Studio Routines
Noticing and reporting hazards
Ensure regular headcounts are recorded on SmartCentral throughout the day
Ensure that journals, daily communications, sunscreen applications, and sleep checks are recorded on Early Works each day.
Ensuring First Day Certificates are completed (as needed)
Ensuring all children's lockers, dummy containers, hats, bed bags & water bottles are correctly labelled
Ongoing / As Required
Responsible Person duties
Driving Champion/ CAPO offerings in own studio and across the school
Adding to the QIP
Creating & Maintaining a Positive Behaviour Management Plan
Making connections with the community via incursions, excursions, community walks, video set-ups, events, etc.
Updating & maintaining Allergy Charts & Risk Minimisation Plans
Updating & maintaining Well-being plans & Individual Education Plans (IEPs)
Ensuring Anaphylaxis & Allergy Action Plans are displayed in the own studio, kitchen, and reception
Liaising with new families & completing orientations following the orientation procedure
Participating/presenting in Staff Meetings and School Events
Personal Responsibilities
Ongoing
Driving and seeking Professional Development Opportunities
Keeping Certifications and Qualifications up to date on Employment Hero
Following the School Core Values
K4 Matrix Questions
Are experiences & provocations set up daily? (If needed, creating risk assessments for resources/experiences)
Have all daily journals been completed, including child comments, for your studio?
Has a weekly critical curriculum reflection been completed?
Have you added initial evaluations to experiences weekly?
Has a fortnight curriculum been created which incorporates the Reggio Emilia, Pikler & RIE approaches
a. Curriculum must include:
i. Experiences for each milestone area, experiences for EYLF outcomes, home experience, core offering experiences, champion experiences and Inquiry experiences
ii. Outcomes tagged should be a mixture of EYLF Outcomes, Developmental Goals, The 8 Aboriginal Ways of Learning & QIP Outcomes
Have all Individual key group observations been created this month for your studio?
Has your personal critical reflection been completed this month?
Has an entry been added to the individual portfolios for your studio this month?
Have the developmental milestones for your studio been completed? (February, May, August, November)
Has the Studio Gap Checklist been updated this quarter? (Jan, Apr, July, Oct)
Was a blurb for the Penseri Newsletter completed this quarter? (Jan, Apr, July, Oct)
Have the Kindy Reports been completed (K4 & in November Only)?
Is a Positive Behaviour Management Plan in place and being enforced in the studio?
Have First Day Certificates been completed this month for any new children?
Are your Certifications and Qualifications up to date on EmploymentHero?
Has a Studio Lead Huddle reflection been completed each fortnight?
Have Daily Communications on the Early Works App been updated daily?
Have sunscreen applications been logged regularly?
Is the Studio Team following all policies & procedures?
Are the Studios' Allergy Charts and Allergy Plans up to date?
Are the Studio's Risk Minimisation Plans & Wellbeing Plans up to date?
Is the Supervision Plan being followed daily?
Have regular headcounts been completed for your studio each day?
Have Orientation Checklists been completed for new families?
Have Weekly Cleaning Checklists been completed for your studio?
Have all incident reports and/or transition forms for your studio been communicated to and signed by families?
Has your studio updated the floorbook this month?
Are your studio Display Boards updated this month?
Are all children's hats/drawers/water bottles labelled correctly?
Have you attended and participated in Staff Meetings this month?
ECT Roles & Responsibilities
*(means you're accountable for ensuring this happens in your Studio)
Programming Cycle
Daily
Set up experiences & provocation (if needed, create risk assessments in SweetProcess for resources/experiences).
Ensure the Studio Team has completed journals with child comments
Weekly
Critical curriculum reflection
Ensure the team has added initial evaluations to experiences
Fortnightly
Add to the floor book
Creating a curriculum to implement, which incorporates the Reggio Emilia, Pikler & RIE approaches
Curriculum must include: Experiences for each milestone area, experiences for EYLF outcomes, home experience, core offering experiences, champion experiences and Inquiry experiences.
Outcomes tagged: Should be a mixture of EYLF Outcomes, Developmental Goals, The 8 Aboriginal Ways of Learning & QIP Outcomes
Participating in ECT working lunches
Monthly
Individual key group observations using a variety of observation types, and ensuring the Studio Team has completed these.
Personal critical reflection
Liaising with specialist staff & aiding in the development of specialist staff programs.
Display boards are updated.
Ensure an entry to Individual portfolios for all Studio staff's key groups has been added.
Quarterly
Gap Checklists for Developmental Milestones (January, April, July, October)
Developmental milestones for the key group (February, May, August, November)
Complete a blurb for the Penseri Newsletter (Mar, June, Sept, Dec).
Biannual
Parent interviews & notes
Child Summary Observations (March & October)
Annually
Kindy Reports (K3 & K4 only).
Studio/ School Roles & Accountabilities
Daily
Ensuring First Day Certificates are completed
Connecting with families through drop-off/pick-up, phone calls and the EarlyWorks App
Follow SweetProcess Policies & Procedures (including safe sleep procedures, nappy change procedures, toileting procedures, etc.).
Noticing and reporting hazards
Ongoing / As Required
Responsible Person duties
Driving Champion/ CAPO offerings in own studio and across the school
Adding to the QIP
Use a range of teaching methods & strategies
Creating/maintaining, implementing and enforcing a Positive Behaviour Management Plan
Making connections with the community via incursions, excursions, community walks, video set-ups, events, etc.
Participating/presenting in Staff Meetings and School Events
Personal Responsibilities
Ongoing
Driving and seeking Professional Development Opportunities
Keeping Certifications and Qualifications up to date on Employment Hero
Following the School Core Values
ECT MATRIX QUESTIONS
Are experiences & provocations set up daily? (If needed, creating risk assessments for resources/experiences)
Have all daily journals been completed, including child comments, for your studio?
Has a weekly critical curriculum reflection been completed?
Have you added initial evaluations to experiences weekly?
Has a fortnight curriculum been created which incorporates the Reggio Emilia, Pikler & RIE approaches
a. Curriculum must include:
i. Experiences for each milestone area, experiences for EYLF outcomes, home experience, core offering experiences, champion experiences and Inquiry experiences
ii. Outcomes tagged should be a mixture of EYLF Outcomes, Developmental Goals, The 8 Aboriginal Ways of Learning & QIP Outcomes
Have all Individual key group observations been created this month for your studio?
Have all Individual key group observations been created this month for your studio?
Has your personal critical reflection been completed this month?
Has an entry been added to the individual portfolios for your studio this month?
Have the developmental milestones for your studio been completed? (February, May, August, November)
Has the Studio Gap Checklist been updated this quarter? (Jan, Apr, July, Oct)
Was a blurb for the Penseri Newsletter completed this quarter? (Jan, Apr, July, Oct)
Have the Kindy Reports been completed (K4 & in November Only)?
Is a Positive Behaviour Management Plan in place and being enforced in the studio?
Have First Day Certificates been completed this month for any new children?
Are your Certifications and Qualifications up to date on EmploymentHero?
Studio Lead Roles & Responsibilities
*(means you're accountable for ensuring this happens in your Studio)
Programming Cycle
Daily
Huddle
Set up experiences & provocation (If needed, creating risk assessments on SweetProcess for resources/experiences)
Journals with child comments
Weekly
Critical Huddle Reflection
Adding initial evaluations to experiences
Fortnightly
Participate in Studio Lead working lunches
Monthly
Individual key group observations using a variety of observation types
Personal critical reflection
Add an entry to the Individual portfolios for the key group
Adding to the floor book
Quarterly
Developmental milestones for the key group (February, May, August, November)
Supporting the Penseri Newsletter
Biannual
Child Summary Observations (March & October)
Parent interviews & notes
Studio/School Roles & Accountabilities
Daily
Connecting with families through drop-off/pick-up, phone calls and Early Works App
Follow SweetProcess Policies & Procedures (including safe sleep procedures, nappy change procedures, toileting procedures, etc.).
Updating, maintaining & enforcing Supervision Plans
Ensure incident reports, medication forms, excursion forms and transition forms are signed.
Updating, maintaining & ensuring Studio Cleaning Checklists are being completed.
Creating & maintaining Studio Routines
Noticing and reporting hazards
Ensure regular headcounts are recorded on SmartCentral throughout the day
Ensuring daily communications, sunscreen applications and sleep checks are recorded on Early Works daily.
Ongoing / As Required
Responsible Person duties
Driving Champion/ CAPO offerings in own studio and across the school
Adding to the QIP
Following a Positive Behaviour Management Plan
Making connections with the community via incursions, excursions, community walks, video set-ups, events, etc.
Updating & maintaining Allergy Charts & Risk Minimisation Plans
Updating & maintaining Well-Being Plans & Individual Education Plans (IEPs)
Ensuring Anaphylaxis & Allergy Action Plans are displayed in the own studio, kitchen, and reception
Liaising with new families & completing orientations following the orientation procedure
Participating/ presenting in Staff Meetings and School Events
Personal Responsibilities
Ongoing
Driving and seeking Professional Development Opportunities
Keeping Certifications and Qualifications up to date on Employment Hero
Following the School Core Values
Studio Lead Matrix Questions
Was a Studio Huddle Announcement completed each day?
Has a Studio Lead Huddle reflection been completed each fortnight?
Has a personal reflection been completed this month?
Have Daily Communications on the Early Works App been updated daily?
Have sunscreen applications been logged regularly?
Have sleep checks been recorded every 10 minutes for children under 24 months?
Is the Studio Team following all policies & procedures?
Are the Studios' Allergy Charts and Allergy Plans up to date?
Are the Studio's Risk Minimisation Plans & Wellbeing Plans up to date?
Is the Supervision Plan being followed daily?
Have regular headcounts been completed for your studio each day?
Have Orientation Checklists been completed for new families?
Have Weekly Cleaning Checklists been completed for your studio?
Have all incident reports and/or transition forms for your studio been communicated to and signed by families?
Are your Certifications and Qualifications up to date on Employment Hero?
Educator Roles & Responsibilities
*(means you're accountable for ensuring this happens in your Studio)
Programming Cycle
Daily
Set up experiences & provocation (If needed, creating risk assessments in 1Place for resources/experiences)
Journals with child comments
Weekly
Adding 2x initialled evaluations to experiences
Monthly
Participate in Educator working lunches
Individual key group observations using a variety of observation types
Personal critical reflection
Ensuring the display boards are updated and maintained
Ensuring the team is adding to the floor book
Add an entry to the Individual portfolios for the key group
Quarterly
Developmental milestones for the key group (February, May, August, November)
Biannual
Child Summary Observations (March & October)
Parent interviews & notes
Studio/School Roles & Accountabilities
Daily
Connecting with families through drop off/ pick up, phone calls and the EarlyWorks App
Follow SweetProcess Policies & Procedures (including safe sleep procedures, nappy change procedures, toileting procedures, etc.).
Noticing and reporting hazards
Ensure all children's lockers, dummy containers, hats, bedbags, and water bottles are correctly labelled.
Ongoing /As Required
Driving Champion/ CAPO offerings in own studio and across the school
Adding to the QIP ideas sharing document
Following The Akidamy approach to positive behaviour
Making connections with the community via incursions, excursions, community walks, video set-ups, events, etc.
Participating/ presenting in Staff Meetings and School Events
Personal Responsibilities
Quarterly
Driving and seeking Professional Development Opportunities (At least one a quarter)
Ongoing
Keeping Certifications and Qualifications up to date on Employment Hero
Following the School Core Values
Educator Matrix Questions
Has your studio updated the floorbook this month?
Are your studio Display Boards updated this month?
Has your personal reflection been completed this month?
Are all children's hats/drawers/water bottles labelled correctly?
Have you attended and participated in Staff Meetings this month?
Are your Certifications and Qualifications up to date on EmploymentHero?
Pedagogista Roles & Responsibilities
Responsibilities
Daily
Monitoring Programming Practices & Providing support to staff with EarlyWorks
Continuously taking feedback to improve education-based documents such as milestones, portfolios & kindy reports & having sound knowledge of these documents to train ECT's.
Being aware of upcoming PD's and organising these for all staff members.
Weekly
Modelling Practices & Supporting with environment set-ups
Responding to Reflections of Pedagogy on Early Works
Being a part of the Metronome Weekly SOAPE Meetings
Facilitating Staff Working Lunches
Creating Social Media Posts - Aim for 3 Posts & 2 Stories a week
Supporting the development of the QIP & School Policies/Procedures
Monthly
Supporting the Atelierista & Italian Specialists with creating programs on Early Works
Completing the Educational Matrix each month
Hosting Staff Meetings
Creating posters & email notifications to parents for School Events
Facilitating the Champion Swaps & Displays
Supporting the School Capos in their roles & the development of their roles (Additional needs Capo, Child Protection Capo, First aid/health and safety Capo).
Quarterly
Creating the Quarterly Newsletter
Supporting the development of the school RAP
Annually
Creating Annual Calendars and Supporting School Events
2IC (Second in Charge)
Responsibilities
Daily
Understanding the Compliance Folder/ Prescribed Information
Modelling and Embodying the School Core Values
Ensuring staff meet all Compliance Needs by checking headcount, sleep checks/ incident reports, etc.
Answering phone calls and being aware of how to complete Admin Tasks such as enrolments, casual days & other SmartCentral tasks.
Noticing and reporting hazards
Ensuring the School is in Ratio at all times of the day
Weekly
Rostering (2 weeks ahead)
Organising staff programming times and Rhythm of the Day Sheets
Updating, maintaining & ensuring Studio Cleaning Checklists are being completed.
Monthly
Ensuring First Aid Boxes, Allergy Plans/ Risk minimisations & Medical Plans/ risk minimisations are up to date
Ensuring staff are keeping Certifications and Qualifications up to date on EmploymentHero
Employee of the Month
Quarterly (3 Monthly)
Completing Fire & Lockdown Drills
Annually
(Review every 6 months) Supporting Creating Positive Behaviour Management Plan
Seasonally
Supporting the Chef in Updating the 4-week Menus
When Required
Being Nominated Supervisor when the Director is away from the school
Holding Interviews for potential new team members
Supporting office staff with tours & supporting Studio Leads with orientation procedures
Creating risk assessments for incursions and excursions, as well as run sheets, is essential.
Supporting staff in creating Well-Being Plans & Individual Education Plans (IEPs)
Onboarding new staff members
Reporting Incidents to ECRU
Completing Food Audits, A&R & ECRU Spot Checks
Supporting in organising transitions and working our overall occupancy across the school
Specialist Staff Roles & Responsibilities
Programming Cycle
Daily
Set up experiences & provocation (if needed, create risk assessments in SweetProcess for resources/experiences).
Implement a Specialised Program for each Studio
Collect and organise own resources necessary for the week
Interact and engage with the children during organised experiences
Weekly
Initialed evaluations on programmed experiences
Monthly
Liaise with Studio ECT's to plan a Specialised Program for each Studio
Create documentation for each studio to add to their Display Boards
Critical personal reflection
Studio/School Roles & Responsibilities
Daily
Follow SweetProcess Policies & Procedures (including safe sleep procedures, nappy change procedures, toileting procedures ect.)
Noticing and reporting hazards
Completing Headcounts on SmartCentral when taking a group of children
Ongoing / As Required
Driving Champion/CAPO offerings across the school
Understanding and adding to the QIP
Following a Positive Behaviour Management Plan
Participating/presenting in Staff Meetings and School Events
Personal Responsibilities
Ongoing
Driving and seeking Professional Development Opportunities
Keeping Certifications and Qualifications up to date on Employment Hero
Following the School Core Values
*(*means you're accoutable for ensuring this happens in your Studio)*