Scheduling of depositions opposing counsel's clients/witnesses is a common procedure that we want to make sure we do exceptionally well. So we have to document the steps, and make sure to refine them as we learn more about how to do this common procedure more effectively.
In his book, The Power of a System, John Fisher admonishes that: “It is very important to schedule the depositions before the deadline set forth in the preliminary conference stipulation and order” See pgs.117-130.