Out of Office

This procedure will walk you through scheduling to be out of the office.
  1. 1

    Notify Office of Your of Office Dates and Preferences

    1. Please send an email notifying the office of the last day you intend to work and the day you intend to return to work; i.e. I will be taking vacation from Thursday 6/7 - Monday 6/11, returning to work on Tuesday 6/12.    
    2. If you will have limited access to email or phone on particular days due to travel please notify the office as to those dates/times.  (we will try our best not to disturb your vacation, however in the case of an emergency situation this information is helpful).

    Office Emails: 
    zrhodes@authorityappraisals.com
    info@authorityappraisals.com
  2. 2

    Advise Office on How Connected You'll Be

    1.  Please  notify the office if you would like for them to make minor revisions on your behalf; i.e. non value related resions such as contract amendments, changes to names on reports, changes to city on report, etc...
    2. Notify the office if you will have your laptop with you so as to be able to make more extensive or value related revisions when they are needed prior to your return.

    Office Emails: 
    zrhodes@authorityappraisals.com
    info@authorityappraisals.com
  3. 3

    Schedule Stoppage of New Orders

    Email zrhodes@authorityappraisals.com and notify when you are ready to end receiving new orders.

    ***You may delay this email until the actual day you would like to cease new order assignments.
  4. 4

    Advise on When to Resume New Orders

    Email zrhodes@authorityappraisals.com and notify when you are ready to begin receiving new orders again.  

    ***You may want to resume new orders on the last business day or two or your time off if you would like to try and scehedule appointments to begin immediately upon your return. 
  5. 5

    Enable Email Auto-Responder

    Log on to Webmail to create an Out of Office auto-responder for your email to notify clients.  

    Here is a sample email Out of Office auto-responder template.  Please make certain to read through in its entirety and revise as needed.

    Body;
    Thank you for your email.  I am currently out of the office and will return on XX/XX/XXXX.  

    I will be checking my email periodically.  However for any revision requests or a possible faster response please contact our Appraisal Coordinator Kathy at info@authorityappraisals.com.  

    Thank you, have a great day!

    *Below is a video demonstrating the procedure.

  6. 6

    Change Voice Mail(s)

    Change your cell phone and office voicemails to notify your clients that you;

    1. You will be out of the office from XX-XX
    2. If and when you will have access to check your voicemail and return calls
    3. What alternate contact options they have, i.e. calling the main office at 314-571-4038 ext. 1 and/or sending an email to info@authorityappraisals.com
    *You will want to schedule yourself a reminder to revise your voicemail settings once you return.  
    **Instructions for eVoice phone settings.