1Password - How to Use the 1Password Desktop Application

Overview, Purpose, & Scope
This procedure is to be used for training users on how to utilize the functions built in to the 1Password desktop application.

1Password - How to Use 1PasswordX Browser Plug-in

  1. 1

    Switching between vaults

    1Password offers two vault types:

    • Private - Passwords that only the user has access to
    • Shared - Passwords that are shared between team members

    1. To switch to a specific vault, click the name of the vault or All Vaults above the item list and choose a vault.
  2. 2

    Adding & editing items

    1. Navigate to the vault that you would like to enter this entry to
    2. To create an item, click New Item and choose the type of item to create. Enter the details and click Save.

    3. To edit an item, select it and click Edit. When you’re done making changes, click Save.
    4. To see only certain types of items, select a category in the sidebar. Select All Items to see everything in the current vault.
  3. 3

    Move or copy items

    1. To move or copy an item, open a vault and right-click on the entry, then hover over Share > Destination vault > then click Move or Copy.
  4. 4

    Delete & Restore items from vaults

    1. To move an item to the Trash, select the item and click Edit. Then click Move to Trash.

    2. To restore an item from the Trash, select Trash in the sidebar, select the item, then click Restore.

    3. To delete the items in the Trash, select Trash in the sidebar and click Empty Trash.

  5. 5

    Searching for items

    Searching is the fastest way to find what you need in 1Password.

    1. To search in 1Password, open a vault and use the search field above the list of items.

  6. 6

    Sorting items

    1. To change how items are sorted in the list, click the drop-down arrow located next to “items sorted by” below the search field.

    For example, you can sort your items by the date last you last made changes to them.

  7. 7

    Using Watchtower

    Watchtower tells you about password breaches and other security problems on the websites you have saved in 1Password.

    To get alerted when a website you have an account for is added to Watchtower, choose 1Password > Settings, then click Notifications and turn on “Watchtower alerts”.

  8. 8

    Locking the 1Password desktop application

    When you’re done using 1Password, you can lock it.
    1. To lock 1Password, click  in the top right corner (Windows logo key + Shift + L). Unlock 1Password again by entering your Master Password.
  9. 9