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Grand Opening Checklist
Grand Opening Checklist
Note: Remember, this event planning checklist is not exhaustive. Feel free to edit the checklist per your requirements.
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1
Current checklist credentials
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What is the venture's name?
Write down a brief description of the current event
2
Set a date and time for the grand opening event
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Done by date:
3
Secure a venue for the event
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4
Create a guest list and send out invitations
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5
Plan the event layout and decorations
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6
Hire a caterer or plan the menu for the event
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7
Coordinate with vendors for rental equipment (tables, chairs, etc.)
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8
Plan the entertainment for the event (live music, speeches, etc.)
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Done by date:
9
Design and print event materials (invitations, programs, etc.)
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10
Coordinate with local media for coverage of the event
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Done by date:
11
Plan transportation and parking arrangements for guests
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12
Create a timeline for the event and assign tasks to a team
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Done by date:
13
Confirm all vendor and supplier deliveries
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Done by date:
14
Coordinate any necessary permits or licenses for the event
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15
Plan any necessary security or crowd control measures
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16
Create a budget and track expenses
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17
Plan any promotional activities or giveaways for the event
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18
Coordinate with any sponsors or partners for the event
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19
Plan for any necessary audio/visual equipment and support
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20
Create a plan for post-event follow-up and thank-you notes
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21
Coordinate with local authorities if necessary
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22
Plan for restroom facilities
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23
Plan for first aid if necessary
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24
Plan for any special needs of guests
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25
Confirm all details with all parties involved
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26
Have a contingency plan in case of any unexpected changes or issues
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Done by date:
27
Create a photo/video plan for coverage of the event
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Done by date:
28
Plan for setup and cleanup of the event
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Done by date:
29
Prepare any necessary speeches or presentations
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30
Coordinate with vendors for signage and branding
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Done by date:
31
Schedule a venue walk-through to ensure everything is in order before the event.
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Done by date:
32
End of a template.
