Rental Inspection Checklist

Conducting regular rental property inspections is a crucial task that should be performed at key stages throughout the rental cycle. Its purpose is to verify the property's overall condition and ensure that the tenant is complying with the terms outlined in the lease agreement. This checklist is designed to help landlords and property managers conduct a thorough and effective rental property inspection.
This rental property inspection checklist is not exhaustive, but it covers many key areas that landlords or property managers should look at during a rental inspection. Remember to communicate clearly with tenants about any issues and respect their privacy and property throughout the inspection process.
  1. 1

    Explain to the tenant the inspection process

    Communicate the purpose of the inspection to the tenant, elucidate its intention, and inquire if they have any inquiries or apprehensions.
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  2. 2

    Assess the overall cleanliness of the unit

    Assess the cleanliness of the unit, including floors, walls, and ceilings.
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  3. 3

    Check flooring condition

    Check the condition of the flooring, including any carpets or rugs.
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  4. 4

    Inspect windows for damage and functionality

    Inspect the windows for any damage or signs of wear and tear. Also, check that they open and close correctly.
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  5. 5

    Check the condition of doors, locks, and doorknobs

    Check all doors' condition and proper function, including locks and doorknobs.

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    Test appliances for proper functioning

    Thoroughly examine all appliances, such as the stove, refrigerator, dishwasher (if present), and microwave (if present), to verify their operational status and functionality.
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    Verify proper heating and cooling systems functioning

    Check that heating and cooling systems function correctly.
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    Inspect lighting fixtures

    Inspect light fixtures, including bulbs and switches.
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    Assess the condition of bathroom fixtures

    Inspect the condition of all bathroom fixtures, including sinks, toilets, and showers or bathtubs.
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    Check the condition of kitchen components

    Inspect the condition of kitchen cabinets and drawers, countertops, and backsplashes.
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    Assess the condition of the walls

    Check the condition of the walls, including paint or wallpaper.
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    Look for water damage signs

    Look for signs of water damage, including stains or mold on ceilings, walls, etc.
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    Check baseboards and crown molding condition

    Check if the baseboards and crown molding are present and if they have any damage.
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    Verify the proper functioning of electrical outlets and switches

    Check that all outlets and switches function correctly.
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    Check smoke and carbon monoxide detectors

    Ensure all smoke and carbon monoxide detectors function correctly.
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    Inspect fire extinguishers

    Check all fire extinguishers' condition and expiration date.
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    Assess the condition of blinds or window treatments

    Inspect the condition of blinds or window treatments.
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    Check the condition of built-in shelving or storage units

    Check the condition of any built-in shelving or storage units.
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    Inspect storage spaces

    Inspect the condition of any storage spaces, such as a basement or attic.
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    Inspect laundry facilities

    Inspect the condition of any laundry facilities.
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    Check the condition of common areas

    Check the condition of any common areas, such as hallways or stairwells.
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    Inspect shared amenities

    Inspect the condition of any shared amenities: pool, fitness center, etc.
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    Inspect outdoor space condition

    Inspect the condition of any outdoor space, such as a patio or balcony.
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    Check the condition of parking spaces or garages

    Check the condition of any parking spaces or garages.
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  25. 25

    Ensure compliance with pet policies

    Ensure compliance with the lease agreement's pet or animal policies.
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    Ensure compliance with local regulations

    Ensure compliance with applicable local or state codes or regulations.
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    Assess potential safety hazards

    Assess and document potential safety hazards and arrange to address them.
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    Document necessary maintenance and repairs

    Document any necessary repairs and arrange for them to be carried out.
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    Document agreements reached with a tenant

    Document any agreements reached between landlord and tenant during the inspection.
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    Inspection report preparation

    Document a detailed report about discrepancies or malfunctions found.
    Tips: Are you making voice notes during an inspection? If so, consider using any modern voice recognition AI tool to transcribe your voice notes into text form.
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  31. 31

    Thank the tenant and provide inspection results

    Thank the tenant for their cooperation. Please provide them with the inspection results when it is ready.
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