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SweetProcess Templates
Speaker Event Planning Checklist
Speaker Event Planning Checklist
Note: Remember, this event planning checklist is not exhaustive. Feel free to edit the checklist per your requirements.
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1
Current checklist credentials
Form Fields
Speaker's name
Write down a brief description of current event
2
Define the event goals and objectives
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Done by date:
3
Choose a venue that is easily accessible and has ample space
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Done by date:
4
Determine the date and time of the event
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Done by date:
5
Create an event budget
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Done by date:
6
Create a guest list and invite attendees
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Done by date:
7
Develop a marketing plan to promote the event
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Done by date:
8
Coordinate with vendors for catering, lighting, and audio-visual equipment
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Done by date:
9
Plan registration and check-in process
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Done by date:
10
Arrange for name tags or name cards
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Done by date:
11
Plan the layout and flow of the event
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Done by date:
12
Coordinate with a photographer or videographer to document the event
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Done by date:
13
Confirm attendance with attendees
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Done by date:
14
Plan for any necessary equipment or decorations
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Done by date:
15
Coordinate with the speaker and review their requirements
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Done by date:
16
Prepare any materials or handouts for attendees
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Done by date:
17
Plan for any technical support that may be needed
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Done by date:
18
Coordinate with any sponsors or partners
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Done by date:
19
Coordinate with any volunteers or staff
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Done by date:
20
Coordinate parking or transportation arrangements
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Done by date:
21
Arrange for security or crowd management
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Done by date:
22
Plan for any legal or insurance needs
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Done by date:
23
Plan for any necessary cleanup or post-event tasks
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Done by date:
24
Prepare a post-event evaluation survey
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Done by date:
25
End of a template.
