Procedure description policy

The proper method for specifying steps in a procedure that involve making selections in computer software are to:

  • Start the sentence with an action verb (i.e. “specify” or “select” etc.)
  • Put quotes around the designated name of the action/option.
  • When referencing a variable, use square brackets like [ word ]. Such as when saying "Initial Consultation at [Amy McGarry Law Office]"


  1. Select “File” menu
  2. Select “Print”
  3. Select the ”destination” printer
  4. Specify ”number of pages” to be printed

Why this matters

Our Standardization Policy dictates that we maintain as much consistency in our systems as possible, and that holds true for how we document procedures.

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