Teacher (T) Knowledge Base

(2200-T) Communication with Enrollment Team

It is important to keep the school's enrollment team (operations specialist and Optima enrollment specialist) abreast of student-related information for compliance purposes and to maintain the accuracy of the student information system.  Following are some examples of instances that faculty and staff should communicate with the enrollment team. 
  1. 1

    Absent Notifications

    • Please communicate all absent notifications teachers may receive from parents via email.

  2. 2

    Academic Performance

    • Teachers should communicate with the operations specialist and student services department (SSD) if there are any concerns with a student's academic performance. 
    • Registrar can look into the student file and request records from the prior school.

  3. 3

    Attendance Pattern

    • Please let the registrar know if you notice an attendance pattern or that a student is missing a lot of school. 

  4. 4

    Community Service Hours

    • Community service hours need to be reported to the registrar to be inputted into FOCUS (not sure if NCA has an approval process for this).

  5. 5

    Custody Issues

    • Custody issues should be brought to the attention of the registrar.

  6. 6

    FLVS Courses

    • Completed FLVS courses need to be submitted to the registrar to be added onto the student transcript. 

  7. 7

    Medical Concerns

    • Teachers should report any medical concerns regarding a student or that a teacher has brought to their attention. 

  8. 8

    Promotion or Graduation Concerns

    • College and Career staff members or designated staff members should work with the registrar regarding graduation concerns. 
  9. 9

    Schedule or Course Changes

    • Please communicate any schedule changes or course changes to the Operations Specialist (Back Office) by submitting one of the attached change request forms via email.
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  10. 10

    Student Services

    • SSD need to make sure that all ESE/EP/504 and ELL is reported to the registrar to add to student schedules. 
  11. 11

    Teacher Assignment Changes

    • Admin should report to the registrar any teachers who are no longer employed by the school and a replacement needs to be assigned. 

  12. 12

    Testing to Meet Graduation Standards

    • Testing coordinator will need to work with the registrar and admin in regards to any student who is coming from outside the county/state that may require to be tested to meet graduation standards. 

  13. 13

    Withdrawals

    • Staff members should report any "withdrawal" rumors with the registrar so they can follow up with family. 
    • Usually by that time the student has missed school for a few days.