ACCOUNTS PAYABLE -  Cammi Santopoalo, Ext 8590, csantopoalo@district100.com or 

 accountspayable@district100.com    

• ACCOUNTS PAYABLE SCHEDULE - Use this to find the expected check runs for 2026-2027

• All ACTIVITY REQUESTS with valid documentation must be received by noon on Tuesday to go out for payment on Friday.    

  • Tell the requestors that items are due on Fridays to ensure a following Friday check

  • Documents with missing/incorrect information will be returned!

• Invoice entry step-by-step process. (SLIDESHOW INV ENTRY)

  • Skyward Batch IDs- 

    • FRIDAY CHECKS ONLY USE “YYMMDD” 

    • BOARD CHECKS USE YOUR INITIALS (check date is the day after the board meeting)

• NEW  EXPENSE REIMBURSEMENT PROCESS

  • Step-by-step instructions (click here)

  • Slideshow instructions (click here)

• Electronic invoices for Purchase Orders should be forwarded to accountspayable@district100.com.

• Student-awarded scholarship checks should be made payable to the secondary school of their choosing. 

  • The name of the scholarship and a copy of the student's new schedule will need to be provided in order to process the check

ACCOUNTING 

• Activity Accounts - Please contact Maggie Mason, Ext 7827, mmason@district100.com with any activity account questions.

  • Activity Account Check Requests must be received at CO by noon on Tuesday (Attention to Cammi Santopoalo/Accounts Payable) - checks will be delivered to the building by Friday

  • Contact Maggie for Deposit forms and Check Request forms.  

• Building Budgets -  Please contact Kelsey Mark, Ext 8616, kmark@district100.com with any general Building Budget Accounting questions.  

  • Building Account Structure 

CASH RECEIPTS/DEPOSITS - Maggie Mason, Ext 7827, mmason@district100.com for deposit questions.

• Cash deposits should be made daily.

FACILITY USE - Mike Johns Ext 8523 mjohns@district100.com & facilityuse@district100.com  

• Facility Use Requests will be made through FMX under “Schedule Requests.”  The facility request form is attached to FMX and will still need to be physically signed and returned for approval.  

• Requests should be sent at least 2 weeks before the requested event.  

• Reference the Facility Use form for rental and custodial fees.  A quote will be provided upon receipt.  

• OPs are responsible for entering all D100-sponsored events into the FMX calendar for their building’s events.

• Community Events/Facility Requests will be entered by Mike Johns.

• All Non-D100-sponsored events require insurance and must provide a certificate of insurance listing Belvidere Community Unit Schools as an additional insured with minimum limits of $1,000,000 for property damage, $1,000,000 per person, and $1,000,000 per occurrence before being considered for approval.

• Any issues with FMX, please fill out the FMX Request for Help Form or reach out to Kaylla Klimek, kklimek@district100.com. 

FEE WAIVER - Maggie Mason Ext 7827 mmason@district100.com    

• Waiver (2026-2027)  Spanish Waiver        

• The deadline is October 30th. 

• New students to the district have 30 days from enrollment.

• Most recent tax information is required with each fee waiver.  Incomplete waivers will be returned and not processed.

GAME WORKERS

• Staff Requisitions are due by Non-Payday Fridays -  Interoffice forms to Payroll @ CO

• Non-Staff Requisitions are due by Tuesdays - Sent to Cammi Santopoalo/Accounts Payable accountspayable@district100.com Ext 8590 

ATHLETIC OFFICIALS - Please contact Maggie Mason mmason@district100.com Ext 7827

• Arbiter Sports is to be used for all MS and HS athletics 

• Arbiter Sports are paid when approved by Athletic Directors.  Email Maggie Mason when approvals are complete, and payment should be made.

MCKINNEY VENTO/HOMELESS: 

• General Information - Angela Gomez Ext 3734 agomez@district100.com 

• Homeless Transportation - Kara Graves Ext 4326 kgraves@district100.com 

PAYROLL - Renee Gonzalez Ext 8502 rgonzalez@district100.com and Alex Webber Ext 8630 awebber@district100.com or payroll@district100.com

• New Weekly Time Record, Extended Contract Hours Payroll Sheet- 

  • Must be completely filled out with Account number, Employee ID, Name, Dates, Times, Pay Rate, and Signature before being sent to payroll.

  • Send in interoffice mail to the payroll department; we will no longer accept them electronically.

  • 2025-2026 updated

• All extended timesheets must be received at CO by Non-Payday Friday and sent to Payroll.  Payroll is run on Tuesdays of payroll week.

• Skyward timesheets must be approved by noon on Non-Payday Wednesday. - Contact Alex Webber. 

• All early in/outs must be adjusted on the timecards to reflect their normal clock-in/out times.

• Payroll will approve and process all timecards after an administrator approves them.  Please make sure your timecards are correct before submitting them. 

POSTAGE - Kelsey Mark EXT. 8616 kmark@district100.com.  

• Any non-CO staff using the CO postage machine must fill out the logbook, which is located next to the machine.  

• ALL Quadient bills should be sent to CO for processing - please do not enter them at the building. 

• If you are having issues, need to order new supplies or parts, or have any questions regarding the postage machine at your building, please contact Kelsey Mark.  

PURCHASING - Kelsey Mark Ext. 8616 kmark@district100.com or purchasing@district100.com 

• All returns should go through Kelsey Mark to coordinate with B&G and AP.  

• Expense Reimbursements should be submitted in Skyward ONLY.  Click HERE for instructions.  

• Deadline for all POs for the fiscal year - March 31st.  

• HERE are screenshots of how to re-run and open Budget Reports that have been assigned to you in Skyward.  If you do not currently have access to budget reports and need them, please contact Kelsey.

• Foundation For Excellence Grant requests should be submitted to your building secretary for processing.  Requisition Forms are for items that need to be ordered with a Purchase Order.  Check Request Forms are for items/services that were ordered without a Purchase Order that need to be paid.  

• Amazon orders STILL have only 7 days to be fully approved before the cart expires.

  • HERE are the instructions on how to create a list in Amazon to share with your building secretary to get the order placed.  

  • They ALSO only have 30 days from the “received” date to make any returns.  

  • Please choose “Together with fewer boxes” whenever possible on Amazon orders. 

• New Vendor Information Required: Vendor Request Form, W9

  • New Vendors will NOT be available for POs unless we have a VRF on file.  

• Please note that D100 is tax-exempt when making purchases, including credit card purchases.  

• If you are placing an order for the building/district secretary to submit in Skyward, please use the Electronic Requisition Form.  Before adding your information, please make your own copy of the document, as it is a Google Doc.  

• There is a Sam’s Club card available to all staff that can be picked up at CO.  Please contact Kelsey prior to picking up the card to make sure it is available.  HERE are the instructions on its use.  

• Please add an additional line item with 10% of the order for shipping fees if not already included.  

• If you have questions about submitting a PO request in Skyward, please review this document. 

PUSHCOIN -     Karina Silva           Ext 3844  ksilva@district100.com    BHS/BSMS/EHS/MES/WA    

        Lauri VanGorkum   Ext 8699  lvangorkum@district100.com  BNHS/BCMS/CES/LES/PES/SWES

        Maggie Mason       Ext 7827  mmason@district100.com

• Payments should be accepted and processed at any building for any student.

• Fines/fees are able to be added by office professionals.

• Fee questions that can be answered at the building are sent to the bookkeepers for research.   

• Please have families fill out this form.  Questions will be routed to the correct bookkeeper.                  Fee Inquiry Form

• The bookkeepers will mail statements before each semester.

• The District texts and emails fee balances to all students who owe money around the 15th of each month.

SHIPPING AND RECEIVING  Kaylla Klimek Ext 8654  kklimek@district100.com

• Building Security Fob Access and Staff Badges 

• Lost badges are $5 to replace, and lost access fobs are $10 to replace by cash or check only. Send requests to Kaylla Klimek/S&R.  

• Replacement Badges/Fobs due to damage must be turned in with a Building Security Fob Access form.  

• New Staff Member’s badge info will be sent to Kaylla from CO once their background check is approved.  No access form is needed. 

• Updating Staff Access: Admins and OPs, please complete the Building Security Fob Access form for any changes in access, temporary access granted, or if a district employee leaves the district.  

• Admins & OPs may request building keys from the Key Request Form. There is a $10 fee for replacement keys if lost, paid by cash or check only.  Send requests to Kaylla Klimek/S&R.

• Maintenance Requests through FMX - Tips/Tricks for submitting Maintenance Requests. 

• If you have any issues with FMX, please fill out the FMX Request for Help Form.

STUDENT ACCIDENT REPORTS - Kara Graves Ext 4326 kgraves@district100.com