7 Best Guru Alternatives For Creating SOPs and Documenting Policies

Last Updated on March 20, 2024 by Owen McGab Enaohwo

guru alternatives article

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Table of Contents

What Are Some Drawbacks of Guru?

A Comprehensive List of Guru Alternatives for SOP Creation and Policy Documentation

  1. SweetProcess
  2. Trainual
  3. ProcessMaker
  4. Manifestly
  5. Tallyfy
  6. Way We Do
  7. SystemHUB

What is the Best Guru Alternative?



Are you looking for Guru alternatives that satisfy your current needs? Have you outgrown Guru and need a tool to create better standard operating procedures (SOP) and document policies more effectively? Perhaps you do not like your experience documenting SOPs or creating policies on their platform.

Look no further—you are in the right place. There’s no need to get stuck to one tool when several alternatives exist. However, you must do your due diligence before choosing a new SOP and policy documentation tool. That involves reading reviews, comparing features of the available tools, and perhaps doing a free trial before making your final decision.

In this detailed guide, you will discover the top seven Guru alternatives you should consider for your business. We cover their features, pricing, pros and cons to give you a rounded view of existing alternatives.

If you want to try one of the best tools for SOP creation and policy documentation, sign up for SweetProcess’s FREE 14-day trial to get started.

What Are Some Drawbacks of Guru?

drawbacks of guru

Over the years, Guru has grown to become one of the most popular business productivity tools in its niche. It is trusted among top brands and has received glowing reviews from its users over time. However, users have also mentioned some of its drawbacks, thus giving you a chance to consider alternatives that offer certain qualities it lacks.

Here are the major usability drawbacks of Guru, as mentioned by past users, that you should know about.

As a user mentioned on Capterra, Guru’s search function isn’t top-notch. Imagine a user searching for vital information, but the search bar won’t return any relevant results until they manually go through the website pages. That, in the user’s opinion, is an awful experience. The user also noted the layout tool as weak, which is a big usability issue.

Another user corroborated the issue of card layout on TrustRadius, mentioning that copying images from Guru cards to other formats was quite a headache. The user also said that importing and exporting content on Guru needs improvement.

Another user mentioned other critical usability issues, including the user interface not being user-friendly, an unfriendly search experience, and the chrome extension having some bugs.

Generally, the critical issues identified with Guru relate to poor usability, creating a slightly negative perception of its user experience.

A Comprehensive List of Guru Alternatives for SOP Creation and Policy Documentation

There are many Guru alternatives on the market. However, they are created differently and differ in the ways they operate. We’ve analyzed numerous tools and streamlined the best Guru alternatives to the following options.

1. SweetProcess


SweetProcess is one of the best policy and SOP creation tools you will ever find online. It is a cloud-based tool that helps you seamlessly document how things get done. It also has excellent functionalities that help you create standard operating procedures to eliminate repetition.

With SweetProcess, you can create, format, and manage your SOPs. Its visually appealing and intuitive interface makes it easy to understand how specific procedures are performed.

Additionally, SweetProcess employs an exciting approach to policy creation that helps employees understand the company’s core values, goals, and objectives. Not only that, but SweetProcess also helps employees operate within set standards, allowing them to maintain the expected quality and procedural efficiency.

In the words of Carter Harkins, co-founder of Spark Marketer, “When you’re doing work to a standard, then you can measure against that standard.” He noted how the absence of these documented standards created a lack of confidence in his employees’ performances.

However, the story changed after learning how creating an SOP could improve their organization’s performance and how SweetProcess has helped to streamline their business operations.

According to Carter, “The ability to group things into procedural or process-based groupings has been the real change for us. In Google Docs, it was just turned into one folder that was shared with everybody, and nobody knew exactly how to find what they needed.”

Features of SweetProcess

  • Step-by-step documentation of procedures
  • Ability to link to policies from within procedures and processes
  • Combine multiple procedures to make a workflow
  • Assign and track tasks
  • The seamless synergy between teammates and managers
  • Set up teams to reflect how your company runs
  • Public or private knowledge bases
  • Integration with 1,000+ apps
  • Version history and track changes
  • Process maps and diagrams
  • Files and videos embedding
  • Real-time collaboration
  • Data capture
  • Two-factor authentication
  • Email and phone support
  • Single sign-on system
  • Image editor
  • Printing documents for offline viewing

SweetProcess Functionalities

  • Process management
  • Process documentation
  • Policy documentation
  • Task management
  • Workflow management
  • Standard operating procedure (SOP)
  • Employee onboarding
  • Knowledge base management

The Advantages of SweetProcess Over Guru

With SweetProcess, you can:

  1. Migrate your existing SOPs into your new SweetProcess account.
  2. Link to policies from within procedures and processes.
  3. Add images, screenshots, videos, charts, and tables to your SOP to make it visually appealing to users.
  4. Find and organize documents easily by searching a pool of documentation based on name, tags, and relevance.
  5. Restrict policy access to team members only.
  6. Update any given policy seamlessly.
  7. Convert your existing procedures and policies into a knowledge base

What Users Say About SweetProcess

Customers from different industries trust SweetProcess as their number-one business improvement software. Many have left glowing ratings and reviews online and reported the transformation SweetProcess has brought to their businesses.

For example, a reviewer mentioned on G2 that you could start creating procedures and processes almost immediately because SweetProcess has a minimal learning curve.

How to Document Policies With SweetProcess

Using SweetProcess for policy documentation is easy, straightforward, and efficient. Thanks to SweetProcess’s low learning curve, a new user can create a policy document on the first attempt.

Here is a step-by-step process to document policies using SweetProcess.

Step 1: Click on the “Policies” tab.

click on policies

Step 2: Click on the “Create Policy” button on the top right-hand side of the page once the page opens up.

create policy

Step 3: Enter the proposed policy title.

policy title

Step 4: Add the policy to a team or multiple teams by clicking on the appropriate boxes.

add policy to a team

Step 5: Click on the “Continue” button.


Step 6: Click “Click here to edit policy content” to add your policy content. Once done, click on “Save changes” to affect the change needed.

edit policy content
save changes

Step 7: Click “Approve” to make the policy live.


How to Use SweetProcess for Creating an SOP

Here is a step-by-step process to create an SOP using SweetProcess.

Step 1: Click on the “Procedures” tab.

click on procedures tab

Step 2: Click on the “Create Procedure” button on the top right-hand side once the page opens up.

create procedure

Step 3: Enter the SOP title, add the procedure to a team or multiple teams by clicking on the checkbox, and click on the “Continue” button.

Enter SOP title

Step 4: Click on the SOP title to add a description and click “Finished Editing” once done.

finished editing

Step 5: Click on the “Add a Step” button.

add a step

Step 6: Assign a title. Add a description to the step, and click “Finished Editing” to save the draft.

finished editing step

Step 7: Click the “Add a Step” button to add a new step. Repeat steps five and six above and save the details of the new steps.

add new step

Step 8: Click on “End Step” once you’ve added all the steps.

end step

Step 9: Click on “Approve” once you’re through with documenting all the procedure steps to make it live.


Pricing Details

SweetProcess offers a more reasonable and flexible pricing structure than Guru. The monthly package for a team of 20 active members costs $99. However, you pay an extra $5 per month for each new team member using the plan.

sweetprocess monthly pricing

On the other hand, the annual pricing plan for a team of 20 active members is $82.50 per month or $4.17 per user monthly.

sweetprocess annual pricing

Furthermore, teams with fewer than 20 employees can benefit from special pricing for smaller teams. You can save up to 16% on your subscription fee whether you choose the monthly or annual plan.

The best part about SweetProcess is that you don’t have to pay anything to create an account. New users can sign up for free and receive a 30-day money-back guarantee if they are unhappy with their results.

money back guarantee

To experience all the fantastic features that SweetProcess offers, sign up for your 14-day free trial now.

2. Trainual


Trainual is a software that allows you to scale and systemize your business easily. With Trainual, you can document your company’s policies and processes and create standard operating procedures within the app. The software also has a training system that helps you save time on onboarding and training, making knowledge transfer within the organization seamless.

The marketing and advertising industries, as well as small enterprises in other sectors, are the company’s main customers.

Features of Trainual

  • Documentation
  • Testing, tracking, and reporting
  • Customizable templates
  • Organizational and role chart
  • Team directory
  • Roles and responsibilities builder
  • Custom branding
  • Screen recording
  • Embed hundreds of content types
  • Mobile app and browser extension
  • Single sign-on (SSO)
  • API integrations

Trainual Functionalities

  • SOP and process documentation
  • Task management
  • Employee onboarding
  • Knowledge base management
  • Organizational chart and company directory
  • Corporate learning management systems

What Users Say About Trainual

Many users have documented their opinions on review sites, citing the good and bad sides of Trainual software. We have compiled some of these opinions below.

According to a user on GetApp, Trainual provides all employees with access to training, reference materials, and company resource libraries, making onboarding and training faster, easier, and less stressful. On the flip side, the user mentioned that the software could benefit from more flexibility, especially for customizing SOPs, policies, training, and documentation.

Other users on this review site mentioned that the software lacks robust reporting on user data, internal SEO data and content efficacy.

Another verified user noted on Capterra that Trainual has improved how they onboard, train, and update policies, procedures, and processes. However, as helpful as the software is, the search feature often needs to be improved. That’s because searching for resources on Trainual often does not bring the desired result.

How to Document Policies With Trainual

Step 1: Create a free account on Trainual and log in.

Step 2: Click on Policies.

click on policies

Step 3: Choose one of the free templates provided.

trainual templates

Step 4: Click “Add.”


Step 5: Select “Policies” from the drop-down list, assign an owner, and click “Add template.”

add template

Step 6: Edit the template before publishing.

edit template

Step 7: Toggle the publish button to make the policy go live.


Step 8: Click “Publish as is” if you have updated the policy or “Finish all and publish” if the policy has not been updated.

publish as is

How to Use Trainual for Creating an SOP

Creating a standard operating procedure, or SOP, is similar to creating a policy in Trainual.

All you have to do is to add an SOP template to your account and customize it as you wish. Below are the steps involved.

Step 1: Browse through the templates and select a suitable one

browse templates

Step 2: Click “View details.”

view details

Step 3: Click the “Add” button.

add button

Step 4: Assign an owner, and click “Add template.”

add template

Step 5: Click on the three dots to edit each procedure

edit procedure

Step 6: Once you’ve edited the entire procedure, toggle the publish button to make the policy go live.

toggle publish button

Step 7: Step 8: Click “Publish as is” if you have updated the policy or “Finish all and publish” if the policy has not been updated.

publish options

Pricing Details

Trainual has two main packages—Train and Scale—with different pricing plans. These plans give you access to a range of features, with the Scale plan giving users who subscribe to it the full range of access.

The pricing plan for both plans starts with five users (seats), and more than 51 users can use the same account simultaneously.

The Train monthly plan can accommodate ten team members, costing $124. For $3.75 per month you can add more users to the Train plan. The yearly plan for ten users costs $99, and an additional user will have to pay $3 per seat.

The Scale monthly plan for 20 seats costs $249, and an additional user pays $5 per month. For the yearly plan, a team of 20 users pays $199 per month, while additional seats cost $4 per month.

trainual pricing

3. ProcessMaker



ProcessMaker is a process management software that allows organizations to automate and optimize their business processes. It’s designed for technical and non-technical users and can easily integrate with other systems such as ERP and CRM.

The software offers a drag-and-drop interface for creating and designing process flows and a wide range of pre-built templates and forms that can be customized to fit specific needs.

Features of ProcessMaker

  • Workflow automation
  • Drag-and-drop interface
  • Forms and document management
  • Role-based access control
  • Reporting and analytics
  • Mobile access
  • Multi-language support
  • Easy deployment
  • Customizable interface
  • Dynamic routing
  • Self-service portal
  • BPMN 2.0 support
  • Advanced security

ProcessMaker Functionalities

  • Notifications and reminders
  • Task management
  • Advanced search
  • Categorization
  • Real-time collaboration

What Users Say About ProcessMaker

According to users of ProcessMaker, as expressed on Capterra, ProcessMaker comes with a generic layout which makes it easy to understand, use and implement. The visually appealing interface also makes it easy to map out a project or workflow. However, there are some downsides to this tool, some of which are:

  • Difficult to set up for large and complex processes

Many users of ProcessMaker found the development process tedious and unnecessarily complicated when dealing with large chunks of projects. This is due to the multiple layers involved in the stack, making it challenging, especially for non-tech users.

  • Ineffective customer support

Some of the features in ProcessMaker cannot be fully utilized without expert help. This complicates things because the support team is not prompt in responding to queries.

  • Expensive pricing

ProcessMaker is very pricey and may not be the right fit for companies with large teams.

How to Document Policies With ProcessMaker

ProcessMaker can be used to document policies by creating a workflow that automates creating, reviewing, and approving policy documents.

Here’s a general outline of how to document policies using ProcessMaker.

Step 1: Create a new workflow.


Start by creating a new workflow in ProcessMaker that will be used to document policies. Use the drag-and-drop interface to design the workflow diagram, which should include steps for creating, reviewing, and approving policy documents.

Step 2: Create forms.

Next, create forms for each step in the workflow. These forms should include fields for the policy document title, author, date, and other relevant information. Forms can also include attachment fields for the document itself.

Step 3: Assign tasks.

assign tasks

Assign tasks to specific users or roles such as policy writer, reviewer, and approver. Users will receive notifications when a task is assigned and can access the task and associated forms through the self-service portal.

Step 4: Set up routing.

Set up routing rules to automatically route tasks to the right users based on predefined conditions. For example, a policy document may be routed to a reviewer after it has been created and to an approver after it has been reviewed.

set up routing

Step 5: Activate notifications and reminders.

Send notifications and reminders to users to ensure they complete tasks on time. For example, send a reminder to a reviewer if a policy document hasn’t been reviewed within a certain time frame.

Step 6: Track progress.

Monitor and manage tasks, assign priorities, and track progress using the platform’s reporting and analytics capabilities.

Step 7: Implement auditing and logging.

Track and log system activity for compliance and auditing purposes.

Step 8: Review and approve.

Reviewers and approvers can access the policy document and forms through the self-service portal and make comments and suggestions for revisions or approve the document.

Step 9: Publish and share.

Once the policy document has been approved, it can be published and shared with relevant stakeholders.

How to Use ProcessMaker for Creating an SOP

You can easily create an SOP on ProcessMaker using the drag-and-drop feature.

Step 1: Log into your ProcessMaker account.

login to processmaker

Step 2: Go to Designer> Process> Modeler> New Process.

Step 3: Give your process a name and description.

Step 4: Use the drag-and-drop interface to add steps to your process, such as “Start,” “Task,” “Decision,” and “End.”

drag and drop interface

Step 5: Assign roles and tasks to each step in the process.

assign roles

Step 6: Add forms and documents to the process as needed.

Step 7: Test the process by running a simulation.

Step 8: Publish the process for others to use.

SOPs can be created within ProcessMaker and then assigned to users through the platform. Once published, it’ll be available for use in different departments of the organization.

Pricing Details

processmaker pricing

ProcessMaker offers five pricing options depending on your industry and its particular features.

It offers the low-code platform, billed at $1,495 per month per user for the Standard plan, and $2,479 per month per user for the Enterprise plan.

Other plans, such as Banking solutions, Higher Ed solutions, Intelligent document processing, and Embedded solution plans, are custom-based. You need to reach out to the support team to request the pricing.

4. Manifestly


Manifestly is a process management software that helps teams automate and streamline their workflows. It allows users to create custom processes and templates, assign tasks and approvals, and track progress in real-time.

Manifestly can be easily integrated with other tools, such as Google Drive and Slack, to improve team efficiency and communication.

Features of Manifestly

  • Document management
  • Team collaboration
  • Reporting capabilities
  • Improves communication and efficiency
  • Task management
  • Checklists and auditing
  • Integration with other tools
  • Mobile app
  • Customizable templates
  • Notifications and reminders
  • Time tracking
  • Search and filter

Manifestly Functionalities

  • Workflow management
  • Approval workflows
  • Customizable dashboard
  • Role-based access control
  • Multi-language support
  • API support
  • Support and training

How to Use Manifestly for Creating Policies

Due to the limitations in the functionalities of Manifestly, it is not applicable in the creation of policies.

How to Use Manifestly for Creating an SOP/How to Create a Workflow in Manifestly

Step 1: Click on “Create a Workflow.”

create workflow

Step 2: Give your workflow a name.

name your workflow

Step 3: Add steps to your workflow.

add steps to your workflow

Step 4: Add appropriate details to each of the steps or import steps from an existing workflow

add details to the steps

Step 5: Once you’re done adding all the steps and details, click on “Use this Workflow.”

use this workflow

Step 6: Assign team members to the workflow and determine whether you’ll be using the workflow now or you will have to schedule for the future.

assign team members

You can equally create your workflows by editing any of the existing templates on the workflow dashboard.

What Users Say About Manifestly

Manifestly has a user-friendly interface that is easy to navigate, making it more accessible for team members with less technical experience. The ability to assign tasks and track progress makes it easy for team members to be on the same page. Users of Manifestly have, however, expressed dissatisfaction with some of its limitations. These include:

  • Limited functionalities

Manifestly is a basic tool and may not be perfect for larger teams or organizations with complex workflows and many tasks and projects. It has limited automation tools, which could make it time-consuming for teams with many repetitive tasks.

  • Inability to create multiple checklists with the same workflow

For users who need to create the same type of checklist with a single variable, you have to create all checklists from scratch, which is time-consuming and monotonous. It would be great if Manifestly could have a feature that creates the checklists at a time while retrieving the variables from a spreadsheet.

  • Inefficient progress reporting and analytics

Manifestly users would like to see the estimation of workflow progress from time to time, which is not possible with the tool.

Manifestly Pricing

manifestly pricing

Manifestly offers two pricing plans, including a Free and a Business plan. The Free plan allows up to three users and access to all the features with limited workflows. The Business plan costs $8 per user per month. It includes access to all features, as well as priority support.

5. Tallyfy


Tallyfy is a process management software that helps businesses automate and streamline their processes. The software allows users to create, document, and manage standard operating procedures (SOPs) and workflows, and to assign and track tasks.

Features of Tallyfy

  • Integration with other tools
  • Process creation and documentation
  • Task assignment
  • Role-based access control
  • Collaboration and communication
  • Notifications and reminders
  • Customizable forms
  • Checklists and templates
  • Compliance tracking
  • Automated workflows
  • Mobile access
  • Reporting and analytics
  • Auditing and compliance tracking
  • Email integration
  • Customizable branding
  • Email and calendar integration
  • Automated notifications and reminders

Tallyfy Functionalities

  • Process automation
  • Document management
  • Task management
  • Compliance tracking
  • Automated workflows
  • Reporting and analytics

What Users Say About Tallyfy

Tallyfy allows users to automate repetitive tasks, and this helps to improve workflow and enhance better collaboration within the team. The setbacks encountered by users of Tallyfy are discussed below.

  • Slow user interface

The user-interface of Tallyfy works at a low speed, affecting the user experience.

  • Inefficient search functionality

According to a reviewer on Capterra , it is not easy to find random steps from existing workflows in Tallyfy using the search function. Instead, you must go through all the workflows one after the other to locate a particular step if you cannot remember the exact template.

  • Lack of automation templates

Tallyfy users must endure the stress of building their automation from scratch. There are no in-built templates you can customize to fit your desired workflow.

How to Document Policies With Tallyfy

To document policies or procedures with Tallyfy, you can follow these steps:

Step 1: Log in to your Tallyfy account.

Step 2: Click “Create” and select “Launch a Process” from the dropdown list.

launch a process

On the next screen, click on “Create.”

create a process

Step 3: Click on “Create Blueprint.”

Step 4: Give the Blueprint a name and click on “Continue.”

blueprint name

Step 5: Choose whether you’re creating a step-by-step procedure or a master template for documents (similar to policies).

procedure or document

Step 6: Input the content of the policy document as appropriate.

policy content

Step 7: Click on “Share.” Your policy document will be created automatically.

share link

Step 8: You can copy the document link and share it with your team members in and outside the Tallyfy account.

How to Use Tallyfy for Creating an SOP

To document policies or procedures with Tallyfy, you can follow these steps:

Step 1: Log in to your Tallyfy account.

Step 2: Click on “Create.”

create blueprint

Step 3: Click on “Create Blueprint.”

Step 4: Give the Blueprint a name and click on “Continue.”

blueprint name

Step 5: Choose whether you’re creating a step-by-step procedure or a master template for documents (similar to policies).


Step 6: Input the required tasks or select some of those suggested for you.

Step 7: Format each task based on the options provided.

format each task

Step 8: When you’re done adding all the steps in the process, click on “Launch Process.”

launch process

Step 9: You can rename the process and then click on “Continue.”

rename process

Step 10: Give the procedure the appropriate tags and folder. Also, assign team members and guests that need to work on any part of the process. Then click on “Launch Process.”

assigning team members

Tallyfy Pricing

tallyfy pricing

Tallyfy has three pricing plans: Tallyfy Docs, Tallyfy Pro, and Enterprise plan.

Tallyfy Docs goes for $5 per month per member and allows a minimum of 10 members and unlimited guests. Tallyfy Pro costs $30 per month per member and allows a minimum of four members and unlimited guests.

The Enterprise plan is a custom plan, and you need to contact the Tallyfy team for the pricing details. Tallyfy gives a 14-day free trial period, allowing you to feel how the tool works.

6. Way We Do

way we do

Way We Do is a process management software that helps organizations document, manage, and automate their standard operating procedures (SOPs) and workflows.

It allows businesses to create, share, and update their procedures and processes in a central location, making it easy for employees to access the information they need to do their jobs.

Way We Do Features

  • Compliance and safety
  • Franchise management
  • Intellectual property (IP) protection
  • Automation
  • Integration with other tools
  • Document management
  • Task management
  • Collaboration
  • Customizable template
  • Checklists and audit trails
  • Search functionality

Way We Do Functionalities

  • Creating, editing, and organizing documents
  • Assigning and tracking tasks
  • Sharing documents and tasks with team members
  • Using customizable templates to streamline processes
  • Viewing audit trails of document and task activity
  • Searching for and finding specific documents and tasks
  • Mobile compatibility
  • Integrating with other tools and software

What Users Say About Way We Do

Way We Do is a great tool for compliance management as it comes with regulatory features such as ISO, GDPR, and HIPAA. It helps to analyze and optimize processes, helping teams identify bottlenecks and improve efficiency.

The downsides of Way We Do, according to customer reviews on Capterra, are:

  • Limited SOP templates

Most templates on Way We Do are available for purchase. Beyond the sale, nonetheless, a reviewer expressed that the scope of the SOPs is limited, and they don’t fit his operations.

  • Complex pricing plan

Way We Do allows users to add members in allotments of ten. Even if you have less than ten members, you have to pay for unexisting team members to be able to use Way We Do. A team of 11 members will have to pay for 20 users on Way We Do.

  • Challenging member onboarding

Getting team members onboarded to Way We Do is sometimes challenging. A reviewer expresses that it requires token creation, which is only sometimes done on the first try.

How to Document Policies and SOPs With Way We Do

Documenting procedures and policies on Way We Do is done the same way.

Step 1: Log into your Way We Do account.

Step 2: Go to the “Manual” dashboard and click “Add New.”

add new

Step 3: Select any checklist template or procedure template. You can also start with a blank page by clicking “No template, thanks.”

no template, thanks

Step 4: Edit the selected template with all the required descriptions or input the details on the blank document.

NOTE: Only editors and admins can create, edit and publish new procedures.

Way We Do Pricing

way we do pricing

Way We Do has two payment plans: Entry and Enterprise.

The Entry plan costs $99 per month to manage a team of 10 members. You can only add more members in payment allotments of ten.

The Enterprise plan is perfect for teams with a minimum of 50 members. However, you must reach out to the Way We Do team to know what your subscription plan will cost for a team of over 50 members.

7. SystemHUB


SystemHUB is a process management software that allows companies to streamline their operations by automating and simplifying their business processes.

With systemHUB, users can create custom processes that fit their specific needs and efficiently track the progress of tasks and projects. SystemHUB is designed to help organizations improve their workflow and increase productivity.

Features of systemHUB

  • Intuitive design
  • Templates library
  • Custom sharing
  • Simple integration
  • Mobile compatibility
  • Process mapping
  • Document management
  • Custom processes
  • Process design and modeling
  • Reporting and analytics
  • Collaboration and communication
  • Customizable forms and fields
  • User role-based access control
  • Automated notifications and alerts


  • Real-time visibility into process performance
  • Integration with other tools such as CRM, ERP, and project management software
  • Task and project tracking
  • Improved workflow and productivity

What Users Say About systemHUB

Building a business with the help of systemHUB helps to build a foundation of well-documented systems. This makes your processes consistent, profitable, and scalable.

  • Limited reviews

There are no reviews for systemHUB on popular review sites like G2, Capterra, and Trustradius. This makes it challenging for interested users to know the fallbacks of the tool.

  • Expensive pricing

SystemHUB pricing is a bit high, especially for large teams.

How to Document Processes and Standard Operating Procedures With systemHUB

SystemHUB has a unidirectional procedure for optimizing business systems (procedures, processes, and smart  operating procedures (SOPs). Using this linear model, a user can create a system document that can be continuously used and improved.

systemhub sops

Here’s an overview of creating useful documents with systemHUB:

Step 1: Create a folder and subfolders as required. (This folder will contain the policy, process or SOP document you want to create).

folders and subfolders

Step 2: Enter a title and click “Create.”


Step 3: Click the new folder you just created and click “Add system” (You can also choose from any existing folders and customize it).


Step 4: Name the system (this could be a policy, process, or SOP) and click “Create.”

name the system

Step 5: Open the folder.

open the folder

Step 6: Add the system overview and details.

system overview

Step 7: Add more details as required.

more details

Step 8: Click “Save” to make your system go live.


SystemHUB Pricing

SystemHUB has three pricing plans: Starter, Growth, and Scale.

systemhub pricing
  • Starter plan costs $590 per year for ten users.
  • Growth plan costs $995 per year for 20 users.
  • Scale plan costs $1,799 per year.

User Rating

SystemHUB has no reviews on G2, Capterra, and TrustRadius. This is a disadvantage for SystemHUB as it might be difficult for new users to compare its rating with its competitors.

What is the Best Guru Alternative?

After reading this comprehensive review, you may want to ask what is the best Guru alternative, as they all do a pretty decent job.

The answer is simple: SweetProcess does it best!

best guru alternative - sweetprocess

This is not a mere assumption. Numerous users have affirmed the superiority of SweetProcess when it comes to creating SOPs and policy documents. These are two critical parts of any business looking to streamline its operations. Policy documentation is especially vital because it eases employee onboarding, clarifies expectations, and guides their conduct.

According to John Liston, a director at Liston Newton Advisory, adopting SweetProcess has greatly accelerated the onboarding process for new employees. In an audio interview with SweetProcess, John recounted how SweetProcess helped his company set up its internal policies covering important aspects such as annual leave, dress code, reimbursement for additional study, and so on.

He recounted that these policies were previously explained only once during the onboarding stage. That made it difficult to abide by these policies because people hardly remember them as they were not properly documented. However, things changed with the adoption of SweetProcess. Employees could call up the policies at any time, and it became possible to demonstrate the onboarding process via a presentation. The icing on the cake for John Liston was that SweetProcess integrates nicely with video, allowing him to use the right medium to explain procedures every time.

SweetProcess for Knowledge Management

In addition to SweetProcess being the cream of the crop for the functionalities mentioned above, it also gives Guru a run for its money regarding knowledge management. SweetProcess helps you turn your existing procedures and policies into a beautiful knowledge base for your employees or clients. More interesting is that SweetProcess’s knowledge base has in-built search, feedback forms, and tracking features.

Access to a library of information and the ability to find relevant results from search queries are part of the reasons clients cherish SweetProcess. For AmericanFlat president Giorgio Piccoli, keeping their workflow moving in the absence of certain employees is germane. He knew that the absence of employees who are privy to tribal knowledge could stall the workflow and cause setbacks. Giorgio was open to having a decentralized knowledge base that all employees could access at any time. Thus, when a friend who was already a SweetProcess user recommended it and he tried it out, he got stuck to it.

The fact that you can create a beautiful public or private knowledge base from your existing procedures and policies makes SweetProcess a perfect option for many organizations.

A satisfied user also mentioned that his biggest fascination with SweetProcess is the ability to create aesthetically appealing and easily navigable papers and instructions and then group them into customizable knowledge bases.

If you want to learn why SweetProcess trumps Guru for knowledge management, check out this comprehensive knowledge base guide we published on the blog.


This article analyzes the top seven tools helping users create SOPs and internal documents. Hopefully, it will help you make an informed decision if you’re considering moving from Guru. But before making a choice, you must evaluate the features, functionalities, pricing, user reviews, pros, and cons.

We also established that SweetProcess takes the lead among Guru alternatives. That’s because it offers the best user experience and helps you perform your desired outcomes efficiently. Furthermore, the pricing is fair and straightforward, and there are no confusing membership levels, giving all customers access to every feature.

To cap it all, you don’t have to make an upfront payment or submit your credit card details to start using SweetProcess. So you don’t have to wait long to enjoy the amazing features of SweetProcess.

If you want to see how SweetProcess can help you seamlessly document your policies and create standard operating procedures, sign up for a 14-day free trial. No credit card information is required.

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