Last Updated on September 16, 2025 by Owen McGab Enaohwo
“Are the standard operating procedures (SOPs) ready?” This is the 10th time a team member has asked you that question today. You promised to create new SOPs as part of efforts to scale your business since the old ones have become redundant. However, you’ve been putting it off because there are over fifty procedures, and it feels overwhelming.
Rumors are starting to spread that you’re stalling work progress. You only have a few days left before scaling begins. Fortunately, you can use SweetAI, an automatic AI SOP generator, to create the SOPs in seconds. With advanced Natural Language Processing (NLP) models, it generates guides that reflect expert knowledge while being easy to understand. Sign up for a 14-day free trial without a credit card.
Table of Contents
How To Generate Instant SOPs With SweetProcess AI SOP Generator
Why Use an AI SOP Generator To Document Standard Operating Procedures
Why Choose the SweetProcess AI SOP Creation Tool
How Consortium Private Wealth Uses SweetProcess To Document and Manage Its SOPs in One Place
How To Generate Instant SOPs With SweetProcess AI SOP Generator
If you’re a business owner or manager, you likely have expert knowledge of performing the tasks in your operations. However, your team members may not share that level of expertise. As companies grow beyond the scope of a few workers, creating and managing SOPs for the increasing demands becomes more challenging.
A recent study found that workers are 33% more productive when using generative Artificial Intelligence. Leveraging an AI SOP generator like SweetProcess can empower your team to be more efficient. Here’s how to use it:
Step 1: Generate the SOP with SweetAI
Documenting multiple SOPs manually from scratch can be exhausting and time-consuming even for experts. You can save yourself the trouble with SweetAI, which automatically generates the document.
Provide a basic idea of the procedure, and it’ll generate step-by-step instructions for it from start to finish.
Not so knowledgeable about a procedure? No need to spend hours researching, as you can develop an expert-level procedure for it with SweetAI.
Click “Procedures” and “Create Procedure.”
Enter the procedure title and click “Write with SweetAI.”
Step 2: Review and edit your SOPs (editing steps with SweetAI, comprehensive procedure description, etc.)
SweetAI does the heavy lifting of generating bespoke SOPs for you. However, you can edit the content to meet your specific needs by manually editing or generating more content automatically.
Navigate to the procedure.
Click “Edit.”
Rewrite the procedure by entering a prompt in SweetAI if you aren’t satisfied with it.
Click the pencil icon beside each title to edit it manually.
Enter your input directly in the box and click “Finished Editing” when you’re done.
Step 3: Customize your SOPs (move steps, convert to an ending, and a decision)
Flexibility is one of SweetAI’s unique selling propositions (USPs). You’re in control of the entire process as you can customize your SOPs in desired formats. The customization includes rearranging steps, changing formatting styles, adding visual elements, etc.
Click “Step,” “Decision,” or “End Step” to add additional layers to a procedure.
Click “Embed Code,” “Add Form Field,” or “Attach File” to make a procedure more interactive.
Step 4: Approve and share SOPs with your team members
Team members with the proper access can generate SOP in SweetProcess. However, the documents are subject to approval by designated parties. This decentralizes the SOP generation process without losing documentation quality. You can also share the materials with select team members or the entire team.
Navigate to the procedure and click “Approve” to publish.
Click the tab next to “Approve” to view more approval options.
Step 5: Print and download the SOP and flowchart
SweetProcess is all about maximizing your SOPs for various purposes—allowing you to export the documents you generate for external use. Having completed your detailed SOP, you can print or download it from the dashboard.
Click “Actions” to view the drop-down menu and then click “Export” to transfer the procedure out of SweetProcess.
Select your preferred export formats and click “Export.”
As seen in the screenshots, anyone can use SweetProcess as it doesn’t require technical skills.
Why Use an AI SOP Generator To Document Standard Operating Procedures
Recent studies show that employees save up to 15 hours a week by using AI for repetitive tasks. This leaves them with more time to perform other vital tasks. You can also track employees’ overall engagement using SweetProcess’s real-time tracker. Other benefits of the tool include the following:
Saves time and cost
In a Microsoft and LinkedIn report, 90% of respondents say that generative AI helps them save time at work. An AI-powered SOP generator significantly reduces both the time and cost associated with hiring an expert to create the manuals, enabling better management of resources.
Jennifer Schneider, chief design officer at pLink Leadership, an executive coaching and leadership development company, had a similar experience. Training employees manually in Word documents was very slow, requiring her to guide them through each step. However, training became much faster using SweetProcess as it allowed her to create SOPs automatically and assign them to team members for independent learning. She would then test their knowledge with a quiz in the system.
Improves consistency and accuracy
The overall performance of a team is more significant than that of any individual member. While one high-performing employee can make a positive impact, their contributions are limited in the larger context. SOPs bridge skill gaps among employees. By documenting the skills of top performers, these procedures serve as a valuable guide for others.
Enhances compliance with industry regulations
Noncompliance issues often arise from a deficiency in job knowledge. Employees tend to falter when they aren’t equipped with the correct information needed for the job. Having SOPs handy drastically reduces this dilemma as they can access information on demand and execute tasks with the expertise that the SOPs were designed to provide.
Tom Iacono, quality assurance and sensory coordinator at Stone & Wood, a brewing company, talked about the challenges he and his team faced using binders and Word documents for their SOPs, especially as the business grew. Updating the documents in line with the changing regulatory requirements in their industry was difficult. The struggle continued until they adopted SweetProcess, which helped them to create and update SOPs automatically, helping them maintain regulatory standards more effectively.
Supports frequent SOP updates
Updating SOPs manually can be as tedious as creating them from scratch, leaving businesses with outdated documents. An AI SOP generator performs the task instantly, encouraging companies to update their manuals and stay abreast of regulatory standards constantly.
Jennifer and Tom may be in different industries, but they shared a common interest in documenting their SOP with automated tools for better operations, and they achieved their goal. SweetProcess’s flexibility allows for easy implementation in any industry while customizing its features to unique business needs. This explains why organizations in different sectors can use it to streamline their operations successfully.
Why Choose the SweetProcess AI SOP Creation Tool
According to a report by Microsoft and LinkedIn, 92% of companies are invested in AI, but only 1% are confident in using it optimally. In another report, 42% of companies attribute their reluctance to completely adopt generative AI to a lack of expertise.
Technical know-how is understandably a concern with complex systems. However, this does not apply to SweetProcess because it’s simple to use. Amber Lehmann, co-owner and manager of Mesquite Chiropractic, attributes SweetProcess’s ease of use as her main reason for choosing it among other SOP software. Other reasons to document your business needs with SweetProcess include the following:
Collaborate seamlessly with team members
SweetProcess is built for multiple users, allowing them to make input to ongoing projects in real time. Depending on the project needs, users can contribute simultaneously or alternate in sequence, with parties receiving notifications and prompts about work progress. Its real-time timestamps show team members’ contributions, capturing exactly what each person does.
Assign SOPs as tasks to employees
Organizations that empower their employees with the resources they need outperform their competitors by 30% in revenue. The SOPs you create in SweetProcess can also be assigned to team members as tasks to enhance their performance. Since they are documented comprehensively, employees can execute them effectively without confusion. The tasks can also be assigned to either one person or multiple persons based on the project’s needs.
Version control
Some business processes and procedures aren’t set in stone; they require some degree of flexibility, allowing you to implement specific versions in different scenarios. SweetProcess’s version history will enable you to edit and update SOPs without losing previous copies. All versions are saved with details and timestamps of changes made. You can customize each version for easy identification when needed.
Format SOPs (text color, paragraph styling, etc.)
Employees often abandon clunky SOPs because it’s difficult to retrieve information from them. SweetProcess resolves this challenge with an elaborate formatting editor. You can choose from a wide range of elements to make your procedures comprehensive and accessible. There’s also an option of using already existing SOP templates, which you can easily customize for your needs, instead of creating them from scratch.
Add and edit multimedia (images, videos, tables, forms, etc.)
Multimedia content is more accessible than text-only content. This is a significant obstacle in using text-only tools such as Word documents for writing SOPs. There’s room to seamlessly add multiple file types such as images, videos, charts, etc, while developing your SOP in SweetProcess. This flexibility allows you to craft your SOPs in ways that are most beneficial to your team.
Link to other procedures, processes, and policies
Synchronizing various operational documents enhances efficiency as team members stay engaged in workflows without needing to consult external resources. There’s a hyperlink feature in SweetProcess for connecting related information. The linking is time-saving as information is easily accessible, improving performance and productivity.
How Consortium Private Wealth Uses SweetProcess To Document and Manage Its SOPs in One Place
There’s increased competition among businesses in today’s digitally-driven business environment. The question isn’t whether businesses are leveraging digital tools, as most of them recognize that failure to do so leaves them at a competitive disadvantage. Emphasis is on the effectiveness of their tools of choice.
Having run his business for almost three decades, founder and senior adviser at Consortium Private Wealth, Robert Goudie, attests to the immense impact of documenting SOPs with SweetProcess, describing it as the “procedure manual of our business.” This was a long shift from the Word documents they were using, which were “hard and boring to read.” Employees would abandon the files and perform tasks on their own, leading to operational problems.
Tribal knowledge, a situation where a few employees are privy to certain information, was prevalent, leaving the business stranded when those people were indisposed.
Training both new and existing employees would take ages as they grappled with the rigid traditional methods of learning. These and other challenges became nonexistent when Robert discovered and implemented SweetProcess in the business.
Tribal knowledge quickly became a thing of the past as Robert encouraged his team members to document their expertise in using SweetAI. They found the documentation easy, streamlining the complex process with SweetAI. The ease of use motivated the team to work hard towards achieving the collective goal to bulletproof the business.
Team members were relieved to no longer have to deal with the pile of texts used as SOPs. They made the documents interactive by adding videos, images, charts, etc to their SOPs. The interactivity was a highlight for the team as it enhanced training and accessibility, allowing them to “throw in links, put screenshots, and videos” in their SOPs.
Regulatory compliance is one significant area in which SweetProcess has helped the company. Their operational policies and guidelines are documented for reference. As regulatory requirements change, they can easily update the documents, ensuring that everyone is working with the latest requirements.
“I feel very comfortable knowing that what’s there are the steps that people need to know,” Robert says.
The company’s workflow system is currently at 85% development from using SweetProcess, a huge increment from the 5% before its implementation. Robert is more confident than ever in his systems and his employees’ performance, knowing that all the information they need to excel at their jobs is readily available to them in SweetProcess.
Perhaps your team members find your current SOPs boring and difficult to read, like Robert’s did. Change things for the better by using SweetProcess to create interactive manuals that will be interesting to them.
FAQs About AI SOP Generator
What is an AI SOP generator?
An AI SOP generator is a workflow automation tool that automatically generates SOPs with minimal input from the user. It gathers information from the World Wide Web to create a cohesive document for performing desired tasks.
How does the AI SOP generator work?
The AI SOP generator is a large language model (LLM) designed to process workflow-related information. It uses the prompts written by users as a guide to provide detailed how-to guides and instructions for performing tasks. Users can fine-tune the results of the tool by crafting more tailored prompts.
Can AI generate SOPs?
Yes, AI can generate SOPs. While general AI tools can create basic SOPs, specialized systems like SweetAI are designed to produce in-depth SOPs, capturing the minute details of performing workplace tasks.
Is the SOP generator AI suitable for all industries and business types?
SweetProcess can be used by businesses of all industries, types, and sizes, making its SweetAI suitable for creating SOPs in these businesses. It uses the keywords of the prompts to identify the specific industry and business type of the user and generates the SOPs based on their specifications.