Last Updated on August 15, 2025 by Owen McGab Enaohwo
As a business manager or owner, you’ve likely spent countless hours writing training documents, operating procedures, product demos, or detailed onboarding documents.
Luckily, you no longer have to rack your brain or manually write out everything from scratch in 2025. Plus, with the right AI-powered how-to guide generator, the process is 1,000 times faster. These tools streamline the creation of training documents, onboarding documents, and other learning materials, turning the complex task of generating comprehensive guides into a simple process.
Our how-to guide generator tool spins usable manuals in seconds with just a few clicks. Try it today for up to 14 days free with no credit card required.
Table of Contents
Document Your Processes With SweetProcess How-To Guide Generator
Why You Should Use a How-To Guide Generator Instead of Creating Guides Manually
Other Features of the SweetProcess How-To Guide Creator
How Mudd Advertising Uses SweetProcess To Create and Manage Its How-To Guides
Document Your Processes With SweetProcess How-To Guide Generator
You can use the SweetAI feature to spin a how-to guide in minutes. Let’s walk you through the steps to take:
Step 1: Generate the How-to guides with SweetAI
When you add a title to your guide and submit, SweetAI will immediately craft a how-to manual based on your prompt input right within your dashboard.
To do this, go to the Procedure tab and click on “Create Procedure.”
Add a title, say, “Sanitizing Patient Rooms,” and click “Write With SweetAI” to create it.
Step 2: Review and edit your How-to guides
You can check your new guide description to see if it’s okay or if you need to adjust and make it more comprehensive.
To edit the draft, click on the pen icon beside the title and adjust the content by intro, scope, or purpose.
Then click on “Edit this step with SweetAI” to use the built-in automated guide editor.
You can now enter a prompt asking SweetAI for any suggestion or recommendation in the chat box. Or you could just type any extra description you like inside the “Type something” box and click on “Finished Editing” to save changes.
Step 3: Customize your How-to guides
Customize your how-to guide to fit your specific business procedures by breaking it into clear steps and instructions to move or collapse a step, convert to an ending, convert to a decision, duplicate, or delete the step.
Step 4: Print and download the visual How-to guides
No need to worry about how your staff can access your operation manuals offline. You can easily get them printed or downloaded for easy access.
Click on the “print” button on the right-hand side of the process diagram to get it ready to print.
Allow it to load up the image for a few seconds, then click on “Download diagram” when the interface, like the one below, pops up.
Step 5: Approve and share the How-to guides with your team members
To ensure your teammates are on the same page as you without having to share a screen or jump on calls, you can simply approve your guide draft and share it so they can access it from anywhere.
To get your draft approved, click on the “Approve” button on the right side.
However, if you want to share your guides, click on the three dots beside any procedure you want.
Then type their name in the search bar and click on share, and they’ll get notified about the file you shared.
Why You Should Use a How-To Guide Generator Instead of Creating Guides Manually
The problem with using manual documentation is maintaining accuracy and consistency in vocabulary, content format, and structure, or even ensuring it reflects and aligns with current procedures, which can cause confusion, errors, and inefficiencies that impact productivity. However, there’s a lot of upside to using AI to generate procedures. Let’s go over some of these reasons:
Creates clear and detailed guides
A how-to guide generator helps you automatically develop step-by-step instructions and allows you to add visuals or illustrations, such as images or videos, where necessary, to ensure it’s comprehensive and reduces confusion for your employees.
For instance, using a how-to guide generator has brought significant changes in the daily operations of Sarah Beach and Elian Levatino, who lead Benchmark Wealth Management, a financial advising firm.
Before the switch, there were no how-to guides, so employees performed tasks differently. This anomaly made them question their readiness for their emerging growth. However, determined to maximize their growth opportunities, the team sought out a tool to document their workflow. It wasn’t long before they found SweetProcess.
After using our how-to guide generating tool, Sarah has this to say:
“For Elian and me, as part of leadership, our doors are always open to our team anytime they need us. But I get fewer knocks on my door and fewer questions about ‘How in the world do I even start this?’ So, more feelings of independence. I can do this. I can find the answers. We’re always there for them, but it’s nice to know that they don’t feel like they have to be dependent on us.”
Documents complex processes effortlessly
Unlike when you’re trying to manually share an idea or a process step in person, a how-to guide can have a built-in AI-prompter that spits out process documents in the twinkling of an eye. For instance, the SweetAI feature on SweetProcess does this effortlessly. You won’t have to break a sweat. Simply write a title and click “generate,” and it will do just that for you.
Enhances collaboration
How-to guide tools like SweetProcess often come along with built-in chat features that allow real-time editing, commenting, or version control, whereby teammates can share ideas and collaborate on different projects. This way, managers can easily ensure everyone is on the same page, even if they don’t get to meet in person. Some how-to guide software also has a knowledge base that enables brands to share knowledge and train new hires.
Meets the specific needs of your audience
How-to guides allow you to tailor user guides to your audience’s specific needs, explain your point clearly, and cater to different learning styles and preferences, while ensuring that your audience can follow the tutorials as expected.
Just like Adi Klevit, co-founder and CEO of the Business Success Consulting Group, who runs a consulting firm that helps companies train their staff to improve efficiency and reduce turnover.
When she first started using a how-to guide generator to help her clients streamline processes, she was doubting its efficiency.
“I was initially skeptical whether the guide generator would be easy for my clients to use,” she said.
However, after seeing the great results her clients got and how much they liked it, here’s what she has to say about using a how-to guide to streamline processes:
“When it’s populated with processes and procedures, the clients are sold, and they say, ‘I want that.’ It’s easy to visualize the possibilities when the content is in there.”
Other Features of the SweetProcess How-To Guide Creator
SweetProcess offers a wide range of functions. Let’s go over some of the features that can help you in documenting and sharing how-to guides with your teammates:
Collaborate seamlessly with team members
No need to wonder how you can share your process guides with your team members. The SweetProcess collaboration features allow you to remotely edit, share ideas, contribute, edit, export, and review documents simultaneously.
To enjoy these features, click on the three dots to the right of your preferred guide and a list of options will pop up for you to either share, assign it as a task, turn it into a knowledge base for your staff, or even request sign-off from a team member.
Assign How-to guides as tasks to employees
There is no need to manually send an email to an employee about a procedure. You can simply tag a team member to go through a manual in seconds, so you can hold them accountable. To do this, click on the three dots and select Assign.
Select or type the staff name you want with the due date and save changes.
Version control
If you’ve ever wished there was a way you could go back to a previous version of a document, you don’t have to worry about it on SweetProcess. You can keep track of everything that was added, removed, or edited, including the date and the person who made the change. To see this, click on the clock-like button on the left side of your screen or perhaps, the other adidas-shaped button at the bottom to get insights on different version histories or to keep track of past procedure activities.
Add and edit multimedia
If you always feel stuck trying to explain a complex procedure to your teammates. You don’t have to struggle with that anymore. You can pass your message and give illustrations with ease. Simply click on any media format icon to add either an image, a table, or a video.
Link to other procedures, processes, and policies
Have you ever wanted to make a reference to a procedure in your knowledge base to help your users locate a file they need and get clarity, but don’t know how? SweetProcess also allows you to directly link to other relevant user manuals in seconds.
To do this, click on edit and click on the link icon to add the link, and save changes.
Enter your preferred guide link with a hyperlink text in the boxes and click “Insert” to save changes.
How Mudd Advertising Uses SweetProcess To Create and Manage Its How-To Guides
Take Dave Meindl, for instance, the senior advisor of digital technology at Mudd Advertising and Performance. Right after taking up the position, he noticed they didn’t have any how-to guides to work with.
Their business processes were disorganized, and he had no idea how procedures were executed within the organization, but he was determined to make things work.
In his words:
“They had no system for keeping track of how things were done. I’m assuming it just sort of happened by word of mouth or something. As soon as I got there and saw that there was no way to keep track of these processes, I immediately said we needed to solve this problem; otherwise, there’s going to be complete chaos.”
Based on his experience about the importance of standard operating procedures in a business, one of his first goals was to create how-to guides to make his team more efficient.
In search of an effective how-to guide software, he discovered SweetProcess. Here’s what he has to say about their experience using our tool.
“Now that we have SweetProcess, it’s the bible for us. Digital stuff can be quite complex. Even seasoned people who have been here for years still use SweetProcess. They go through the steps to make sure that they don’t miss anything or unnecessarily do something the wrong way. It’s really the bible for us now.”
Remember, signing up for SweetProcess allows you to do the following:
- Generate guides with SweetAI
- Print or download for offline viewing
- Review and edit your guides
- Personalize your how-to manuals
- Check version history
- Add images, videos, or tables to guides
- Collaborate with teammates
- Turn how-to guides into tasks
How-To Guide Generator FAQs
What is a How-to guide generator?
A how-to guide generator is a digital tool that automatically creates step-by-step instructional documents for completing a specific task or process. Some of the best out there, like SweetProcess, can help you cut out the need for manual effort in writing a how-to guide, researching, and formatting by using advanced AI tech to churn out quality guides with minimal effort. In addition, you don’t have to overexplain any process step, as the tool has a built-in image, audio, and table, and video inserter, so you can create guides that are concise and easy to follow.
How does the How-to guide generator work?
A how-to guide generator uses AI-powered tools to create step-by-step manuals and generate content that shows how things are done in an organization. The AI then analyzes the data, identifies meaningful steps, and removes irrelevant parts to give a step-by-step guide with editable titles, text, and screenshots. This automated process saves time and effort, allowing teams to focus on more important tasks.
Can AI generate a structured How-to guide?
Yes, AI can produce highly structured how-to guides that beat the quality of manually created process documents. AI does this by using deep learning models to produce clear, concise instructions by converting technical actions into simple language that matches the exposure level of the target audience.
It also turns procedures into main steps and sub-steps while ensuring consistent formatting and creating a consistent voice and tone across all documentation.
If you’d like to see how SweetProcess can help you quickly form solid how-to guides for your employees. Try it for up to 14 days free.
