Make Your Day More Productive With These To-Do List Apps

Make You Day More Productive With These To-Do List Apps

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Download our FREE How To Organize Your To-do List And Pick An App Checklist

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Have you ever had so much to do that you simply don’t know where to begin? You just have zero motivation to get started. Time flies by and, at the end of the day, you realize you’ve accomplished nothing or just a few of your tasks. Or do you keep forgetting to get important work done?

You’re not alone in this struggle.

Many people find it a challenge to complete tasks on time, which causes stress that could have been avoided.

A to-do list lets you arrange everything you need to do in one place. It is an excellent way to stay organized, complete tasks, and be in control of your day.

You’ll learn in this article how to take advantage of to-do lists to increase your productivity, the right way to organize your list, and available apps you can choose from to plan your to-do list. A free checklist is available to help you organize your to-do list and pick an app.

To Do List App – Full Guide Chapter Index

Chapter 1: What is a To-Do List?

Chapter 2: How to Organize Your To-Do List

Chapter 3: Why Some People Prefer Paper for Their To-Do Lists

Chapter 4: Essential Features of a To-Do List App

Chapter 5: Best To-Do List Apps

Chapter 6: Choosing SweetProcess as Your To-Do List App

Conclusion

Chapter 1: What is a To-Do List?

What is a To-Do List?

A to-do list is a collection of tasks that must be completed. It can be recorded on paper or on a digital device. To-do lists are a great way to keep track of your tasks in an organized way. In a business environment, to-do lists are used to record processes that describe how tasks are to be performed. They’re useful for assigning and tracking tasks.

Creating a to-do list is an important first step toward having a productive day. By writing down your tasks for the day, you have a better idea of what is ahead of you. Other benefits of having a to-do list are explained below:

Improved Memory

As we assume more roles in life, our responsibilities increase, and keeping track of our activities for the day can be cumbersome. A to-do list helps us do this, so we don’t forget what we are supposed to do. It eliminates the fear of forgetting to do something very important.

Increased Productivity

Having a clearly stated list of what you have to do helps you go through your day and achieve your tasks more quickly. To-do lists boost your productivity by ensuring that you complete each task on your list. By completing each task, you have increased your motivation to get through your remaining activities. You can stay on top of your tasks and chores using this tool.

Helps With Motivation

As you see the number of tasks completed in a day grow, you will be more motivated to get the next tasks on the list done. A to-do list keeps you motivated by showing you how far you’ve come in a day. Checking that box gives a kind of thrill.

Helps Complete Tasks

A to-do list is an effective way to manage your tasks. You’re able to meet your deadlines, proactively plan your time, and complete your tasks.

Deal With Multitasking Requirements Effectively

The overwhelming feeling you get when you remember the many activities that are waiting for you the next day is a feeling that to-do lists help minimize. The fear of multi-tasking and forgetting something or making more errors is eliminated because you now have an organized list that tells you what time to get each task done. To-do lists reduce the pressure to multitask, a strategy that does not make people more efficient.

Keep Track of Work

To-do lists help you monitor your progress. You can see how much time it takes you to accomplish a certain task and how much time you should allocate to the task next time.

Time Management

Most days we wish that there were more hours in the day to work because we just can’t seem to finish what we planned to do. A to-do list will help you manage your time more effectively and efficiently. You can gain control over your day by deliberately writing the lists of work you have for the day and the time you want to take to complete them.

Helps You Stay Focused

With a to-do list, you can stay focused on all your activities. Distractions that come during the day are well managed because your to-do list serves as reminders for what you are to accomplish.

Writing all your tasks in a list makes them seem more manageable. When you have a clear outline of the tasks you need to complete and those you’ve already completed, it helps you stay focused. You use time wisely and have time for other productive activities.

Chapter 2: How to Organize Your To-Do List

How to Organize Your To-Do List

The point of a to-do list is to make life clearer, not further complicate it. A to-do list can be organized in a way that is comprehensible, simple, and makes completing your tasks effectively and efficiently more likely. Here are some tips to help you create an effective to-do list.


Watch this YouTube video to learn more organizational tips:

The way you organize your to-do list can help you achieve more on your list. There’s more to just writing or typing in a bunch of tasks on a list. Consider these tips to help you organize an efficient to-do list.

Choose the Method That Fits You

The two options for writing to-do lists are using paper or digital apps. While some people prefer the more traditional way of writing tasks on pieces of paper or in notebooks, others prefer to use an app. Choose your preferred method.

Write Down All Your Tasks

List all the tasks you currently have. As soon as you think of more, note them. Keep paper close to you if you’re using paper to write your list so nothing escapes you. Keep your preferred to-do list app easily accessible if you prefer digital to-do-lists. Organizing the list comes next.

Prioritize Your Task

Prioritize your tasks according to their degree of importance. Your most important tasks should be at the top of your list. By making use of Eisenhower’s matrix, group your tasks under the headings: urgent and important, important but not urgent, urgent but not important, not urgent and not important. This will ensure that you’ll get important work done before the day goes by.

Time Management

As you make your list, allocate time for each activity. This way, you won’t spend more time than necessary on one item. You have to be disciplined and know that if you spend too much time on an activity, it affects the rest of the tasks on your list. Estimate the time needed to complete each task and restrict yourself to staying within your time guidelines.

Keep Your List Simple

Your to-do list should not be too long. Write concise sentences to describe what you are to do. Make your list easy to read at a glance and not look like a whole chapter of a book.

Divide Your Tasks

Making a to-do list does not mean you should write down everything you hope to accomplish in a lifetime. Your long-term goals can be broken into smaller pieces that are achievable in a short time. For instance, you want to write a book. It would not be wise to fill in “complete my book” as an item on your to-do list. A better way would be to write “finish up chapter 3 of my book.”

Do Your Most Unpleasant Tasks First

We all have that task we dread doing. Not because they’re not important, but because they are unpleasant to get through. Include such tasks on your to-do list and don’t skip them when they come up. Get them over with as soon as possible. The relief you feel when you cross the task off your list is satisfying.

Create Your List the Day Before

It is a good idea for you to create your list a day before and not the day you are supposed to start tackling your tasks. It ensures that you are mentally prepared for your duties the next day. You wake up, have a look at your list, and start your day with the first item.

Have Separate Lists for Your Work and Personal Life

Another tip for organizing your to-do list is to have different lists for your work and personal life. This ensures that you are focused on only one list at a time. If you’re at work and you’re looking at your list, it will only contain work-related items. If you’re at home, your list shows your home tasks. You don’t want to think about doing laundry while you’re at work. This strategy keeps you focused on the task at hand while also reducing stress.

Assign Due Dates

Assigning due dates to your tasks keeps you on track. Writing tasks without deadlines doesn’t give you the necessary motivation you may need to begin working. So, allocate due dates or times to all your activities.

Review Your To-Do List Daily

Looking at your to-do list reminds you of your scheduled activities for the day. You are also able to reorganize your tasks as changes occur.

Take Breaks

Take short breaks after completing each task before moving on to the next one.

Your to-do lists don’t have to be long or difficult to complete. It is possible to go through a practical list that will leave you satisfied with your accomplishments. A counterproductive list makes you worry about unfinished tasks.

Chapter 3: Why Some People Prefer Paper for Their To-Do Lists

Why Some People Prefer Paper for Their To-Do Lists

To-do lists written on paper are the oldest form of organizing tasks. The advancement of technology saw an even easier way of organizing activities. However, there are some benefits to writing lists on paper that have made people want to continue using this method.

Benefits of Using Paper for To-Do Lists

Sheer Physical Satisfaction

Having a physical list of what to do and getting to cross each one off as you complete it is a satisfying feeling. Experts say you get a release of dopamine in your brain when you tick something off on your to-do list, leaving you feeling satisfied and happy about your own performance for the day.

Easy to Move

A paper to-do list is easier to move from one location to another and keep with you. You can keep it in places where you will be reminded to look for it and carry it with you wherever you go.

Doesn’t Depend on Any Platform

Paper to-do lists are easy to work with. You only need a pen and paper. There’s no need to worry about OS compatibility or app configuration, not to mention data import/export options. You also don’t have to depend on the internet being available or worry about battery issues. It is just your paper, your pen and you.

Reduces Screen Time Exposure

Having a paper to-do list saves you from the potential distraction that comes with your desktop or mobile device. With a note, you have just your list to look at without a notification popping up and taking your attention. You also get a little healthy break from staring at the screen.

Why Apps May Still Be a Better Choice

Here’s why using paper is not always the better option for your to-do list, and apps take the day:

Paper Slows Your Progress

Paper to-do lists can slow you down. You could forget your list because it’s only a piece of paper. You could forget to record a note. When this happens, you might lose track of what you have to do until you remember your list.

No Reminders

Unlike with an app, you don’t get reminders from your paper to-do list. Unless you’re posting your list on easy-to-spot places, your list may be out-of-sight and out-of-mind. The app is there to send you notifications, and you don’t have to be worried about forgetting your tasks. Your app does the remembering for you.

You Spend Time Rewriting Lists

With paper lists, you spend time rewriting lists when you re-order and re-organize your list to accommodate changes. Using an app, reordering your list is easy. It updates your list automatically when there is a change.

Can’t Track Your Progress

You also cannot track your progress using a paper to-do list. You can’t see how much progress you’re making because when you complete a task or many tasks on your list, the list gets thrown out. Unless you have a master list where you write things or take notes on how you completed your tasks, you cannot have a sure way of tracking your progress. The app lets you see how far you’ve gone and how you’re doing.

Apps have more advanced features for organizing your lists. You can share your lists and never lose them. You can personalize your lists, change the deadlines or priority levels to sync when new items are added. Using apps is preferable for most people since we’re mostly with our phones or computers during the day.

Chapter 4: Essential Features of a To-Do List App

Essential Features of a To-Do List App

Some to-do apps lack basic functions and are too complex to use to be practical for everyday life. The ideal to-do app should be effortless, simple, and save you time. Here are some basic features you should look for in a to-do app:

Tasks Should Be Easy to Add and Organize

Adding items to your to-do list app should not be difficult. It should not take several steps for you to add a few simple items to your list. With a few taps, you ought to see what you’re looking for. Organizing your list should be simple as well. Sophisticated apps can have you spending too much time on setting your tasks up. If you’re trying out an app and can’t seem to get the hang of it after a couple of tries, it’s probably not the best fit for you. You shouldn’t have to feel overwhelmed and search on Google for tutorials for something that should have been obviously easy in the first place.

There Should Be a Variety of Ways to Organize the Tasks

Your preferred app should enable you to group your list in various ways. To-do lists help you stay organized. Online apps do this by giving you the option to organize your list how you want. You can keep track of when specific tasks are due by tagging them with due dates, stay focused on projects you’re working on with your project list, and have different tags for similar activities.

Setting Priorities

A good to-do list app should let you set your list in order of priority. It is important to be able to separate important tasks from the lesser ones.

Reminders

Your app should be able to remind you of any self-imposed deadlines. Either through emails or notifications, you should get reminders for deadlines and upcoming tasks. That’s the point of a to-do list app. Your app can’t be “forgetting” to remind you of your tasks. A reminder feature is an essential option of a to-do app and should not be missing in the one you choose.

Allocation of Tasks if Using It for Task Management

To-do list apps are also great for task management. If you use it for this purpose, it should let you assign and monitor your completed tasks. If you are working on a team project and you need a to-do list app, select one that enables you to create tasks with procedures linked to it on how to carry it out and track your progress.

Easy to Use With Good Interface

The purpose of a to-do list is to make work easier for you. Spending time organizing your list due to navigation difficulties makes no sense. Choose an app with a user-friendly and appealing user interface. Your app should not be intimidating when you open it or make you feel like you need someone with high-tech skills by your side as you operate it. Simplicity doesn’t imply an app lacks necessary features. It means it gets how a to-do list ought to be organized.

Fit Platforms You Use

Considering an app’s availability on the platforms you work on is another way of selecting the right to-do list app. Maybe you’re thinking of getting an iPhone; will your preferred app be available on iOS or is it only available on Android? Can you access it on the cloud? Your app should be accessible from different platforms.

Offer the Option of Collaboration

Your app should let you share your to-do list with others if you want. Say you’re planning a birthday and you’re working with a partner. You will want to be able to share the to-do list with them for clarity and better teamwork.

It Should Have Good Privacy Setting

The security of a to-do list app should be an important consideration while you decide on one. You want to be assured that your list is safe, and private information can’t get accessed by unauthorized persons.

Chapter 5: Best To-Do List Apps

With an overwhelming number of to-do apps out there, it can be confusing to choose the best one for your purposes.

What follows is a list of the top-performing apps to aid your selection process.

SweetProcess

To-do list app - Sweetprocess

SweetProcess is a task management software that makes it easy for you to document your processes and procedures in one place. It lets you assign tasks, manage them, and collaborate with team members. This software is simple to use yet contains the necessary tools to make your day productive.


Platforms Available

  •  iOS
  • Android
  • Desktop

Key Features

  • Document processes and procedures
  • Add files, videos, and images
  • Incorporate process maps
  • Track changes
  • Monitor and assign tasks
  • Integrate with other apps
  • Collaborate with other teams
  • Secure two-factor authentication

Pros

  • Single sign-on
  • Easy to use
  • Free trial available
  • Doesn’t charge for inactive members
  • No limited version

Cons

  • No Gantt chart
  • No free version

Pricing

  • Free trial
  • $99 for a team with active 20 members
  • $5 for each additional team member

Monday

To-do list app - Monday

Monday is an app that helps business teams achieve productivity. You can delegate tasks and monitor your team.

Platforms Available on

  •  iOS
  • Android
  • Desktop

Key Features

  • Generate comprehensive tasks
  • File sharing
  • In-built chat feature
  • Calendar functions
  • Encrypted data
  • Supports integrations with other platforms
  • Kanban
  • Gantt charts

Pros

  • Good for team management
  • Highly visual

Cons

  • Expensive

Pricing

  • Free: For 2 seats
  • Basic: $8 per user/monthly; $24 when billed yearly.
  • Standard: $10 per user/monthly; $30 when billed yearly.
  • Pro: $16 per user/monthly; $48 when billed yearly.
  • Enterprise: Contact the team.

Swipes

To-do list app - swipes

An interpretation of Gmail and Evernote, Swipes lets you convert your emails to tasks through Gmail integration. Swipes puts your tasks on a timeline. You can snooze the low-priority tasks and focus on the ones that are top priority.

Platform Available on

  • Android
  • iOS

Key Features

  • Checklist management
  • Reminder notifications
  • Prioritize tasks
  • Gmail and Evernote integration

Pros

  • Good user interface
  • Simple to-do list management
  • Integration of Gmail and Evernote

Cons

  • Not for advanced task management
  • Not equipped with major to-do list functions

Pricing

  • Free
  • Personal: $1.32 monthly; $12 yearly.
  • Pro: $1.70 monthly; $16 yearly.
  • Teams: $5 monthly.

SomTodo

To do list app - SomTodo

SomTodo app lets you organize your long list of tasks in a folder. It includes additional notes to make details clear.

Platforms Available on

  • iOS
  • Android
  • Web

Key Features

  • Color-coded folders to help organize tasks
  • Checklist management
  • Prioritization of tasks
  • Keyword search functionality
  • Set passwords and pin codes for private folders

Pros

  • Different folders for organizing tasks
  • Good privacy measures
  • Free use

Cons

  • No time tracking
  • Not suitable for advanced team collaboration

Pricing

  • Free
  • Premium: $3.99 monthly; $39.99 yearly

2Do

To-do list app -2Do

2Do lets you easily convert your tasks into projects to manage them according to your needs. You can add the dates, reminders, and tags to stay focused on important tasks. The 2Do app is feature rich and easy to use.

Platforms Available on

  • Android
  • iOS
  • Mac

Key Features

  • Checklist management
  • Reminders and due date
  • Location information associated with tasks
  • Photo attachments
  • Sync with multiple applications
  • Search filters

Pros

  • Location-based reminders
  • Advanced search options
  • Available on multiple platforms

Cons

  • Limited file attachment
  • No time tracking
  • No assigning to multiple persons

Pricing

  • Single-user iOS: $49.99 one-time purchase
  • Up to five users iOS: $149.99 one-time purchase

Ike

To-do list app - Ike

Ike is an app that lets you manage tasks according to urgency and importance. It provides simple but important features for to-do list management. You can add images or recordings to your task to provide more context.

Platform Available on

  • Android

Key Features

  • Prioritize tasks
  • Track due dates
  • Set reminders
  • Easy checklist management
  • File attachments
  • Customizable themes

Pros

  • Designed to prioritize tasks
  • Good user interface
  • Appropriate for basic list management

Cons

  • Available only on Android
  • No advanced features

Pricing

  • Free plan
  • Pro plan: $2 one-time purchase

iDone This

to do list app - idonethis

iDone This is an app that lets you track the work you’ve finished. It has features that let you monitor your ongoing tasks and what needs to be done. You can organize your tasks as long-term or short-term goals and completed tasks. Measure your level of productivity.

Platform Available on

  • Android
  • iOS

Key Features

  • Checklist management
  • Tasks statuses
  • Daily task progress report
  • Integration with other apps

Pros

  • Good for personal to-do list management
  • Easy to use

Cons

  • No free plan
  • No mobile apps are available
  • Not suitable for advanced team collaboration

Pricing

  • $12.50 per user/monthly; $120 when billed yearly.

Apple reminders

To-do list app - Apple reminders

Apple reminders is an app that comes built-in with iPhone, iPad and Mac devices. It is an easy-to-use app that allows you to add tasks to your list and sort them according to your needs.

Platform Available on

  • iOS

Key Features

  • Easy checklist management
  • Location-based reminders
  • List sharing
  • Due date and calendar view

Pros

  • Good user interface
  • Syncs with multiple devices
  • Location-based reminders

Cons

  • Lack of elaborate task management functions
  • No time tracking
  • No task assignments

Pricing

  • Free

Nozbe

To-do list app - Nozbe

Nozbe makes collaboration, milestone achievements, and goal completion easy. This app requires a bit of time to understand the workings. You can also sort tasks according to priority.

Platforms Available on

  • Android
  • Web
  • iOS
  • Windows

Key Features

  • Task management can be viewed by non-Nozbe users
  • Easy integration of third-party apps
  • Easy drag-and-drop interface

Pros

  • View project boards and tasks
  • Compatible with multiple devices
  • Able to work from anywhere since it is cloud-based

Cons

  • Not easy to learn

Pricing

  • Free
  • Premium: $8 monthly; $96 when billed yearly; $120 when billed monthly.

WorkFlowy

To-do list app - WorkFlowy

WorkFlowy is an easy-to-use app that you can use to assign tasks to your team members or manage your personal list. It enables easy collaboration between members.

Platforms Available on

  • Web
  • Android
  • iOS
  • Desktop

Key Features

  • Simple and minimalistic user interface
  • Collaborate using simple links, search items using hashtags
  • Desktop and mobile app

Pros

  • Easy list creation
  • Keyboard shortcuts available
  • Easy collaboration between stakeholders

Cons

  • No third-party integration
  • Limited features in the free account

Pricing

  • Free mode supports 100 items per month; referral gives you 250 more items.
  • Pro package: $4.99 per user/month when billed monthly. $4.08 per user/month with yearly billing.

Bit

To-do list app - Bit

Bit lets you achieve a lot with multiple tools. It has note-taking features, file attachments, and tools that help you avoid distractions.

Platforms Available on

  • Web (cloud based)
  • Android

Pros

  • Sufficient features for a to-do list
  • Multiple file support
  • Tools to avoid distractions
  • Note-taking support

Cons

  • Expensive

Pricing

  • Free plan
  • Pro plan: $8 per user/monthly when billed yearly; $12 when billed monthly.
  • Business plan: $15 per user/monthly when billed yearly; $20 when billed monthly.

ActiveInbox

To-do list app - ActiveInbox

This is a good app that can turn your Gmail inbox into a to-do list task manager. You can set a time to send emails, and it is good for keeping you focused.

Platforms Available on

  • Web
  • Chrome extension

Key Features

  • Create due dates
  • Set reminders
  • Create email follow-ups

Pros

  • Easy to use
  • Monitor progress
  • Gmail plugin

Cons

  • Mobile apps not available
  • No free version is available

Pricing

  • Personal plan: $4.16 per user/monthly when paid yearly.
  • Team plan: $12.48 per month when paid yearly.
  • Enterprise plan: Contact for pricing.

Todo.txt

To-do list app - Todo.txt

Todo.txt gives you more control over your to-do tasks. You can manage your to-do items with simple touches. You are able to sync your items in real time with your computer.

Platforms Available on

  • Web
  • Desktop
  • Android
  • iOS
  • Chrome extension

Key Features

  • Simple text editor and code editor
  • Due dates and creation dates
  • Connects with Dropbox
  • Shortcut keys can be enabled

Pros

  • Easy to use
  • Organize your apps

Cons

  • No time tracking
  • No collaboration option
  • Limited task organization features

Pricing

  • Free

Trello

To-do list app - Trello

Trello is a kanban app that can be used as a to-do list. You can create boards and customize them. Trello can be used as a personal to-do list and other task management. You can create cards and workflows for your operation process. Collaborate with teams and you can see progress on the progress bar.

Platforms Available on

  • Web
  • Android
  • iOS
  • Mac
  • Desktop

Key Features

  • Create checklist in cards
  • Attach files and images
  • Sync with third-party calendars
  • Set due date
  • Assign tasks

Pros

  • Free kanban board
  • Easy to use

Cons

  • No proper progress report
  • No Gantt charts
  • No internal calendar

Pricing

  • Free
  • Standard: $5 per user/monthly when billed yearly; $6 when billed monthly.
  • Premium: $10 per user/monthly when billed yearly; $12.50 when billed monthly.
  • Enterprise: $17.50 per user/monthly when billed yearly; $210 annual price per user.

Ayoa

To-do list app - Ayoa

Ayoa is a visual task management and to-do list app that helps you get more done and can be used as an individual or as a team. It allows you to collaborate with teams and track progress with the help of visual charts.

Platforms Available on

  • Web
  • Android
  • iOS
  • Mac
  • Desktop

Key Features

  • Set priorities and due dates
  • Connect with Dropbox, Google, and Evernote
  • Live chat
  • Attach files and images
  • Gantt timeline and calendar view

Pros

  • Visual task and project management
  • Friendly support team
  • Data security
  • Sync across devices

Cons

  • No report feature
  • No third-party integration

Pricing

  • Free version with limited features.
  • Pro: $10 per user/monthly when billed yearly.
  • Ultimate: $13 per user/monthly when billed yearly.

Simplenote

To-do list app - Simplenote

Simplenote is an app for managing and organizing your daily tasks. It is also a collaboration fixture for working with teams. You can search for tasks using the tags and pins feature. With this app, you can do more with less effort, eliminating distraction.

Platforms Available on

  • iOS
  • Mac
  • Windows
  • Android

Key Features

  • Text searching
  • Tag application to checklist
  • Share your list
  • Sync across devices
  • Backup notes and checklist

Pros

  • Simple user interface
  • Synchronization
  • Free to use
  • Sharing option available

Cons

  • No extensive integration
  • Text-based checklist
  • No option to create folders
  • Doesn’t support uploads and multimedia

Pricing

  • Free

Asana

To-do list app - Asana

Asana is a workflow management tool to manage tasks and projects. It enables you to collaborate on tasks with a team and track completion time. It helps you monitor the workflow and team performance and tasks.

Platforms Available on

  • Web
  • iOS
  • Android

Key Features

  • Task management
  • Task tracking
  • Task assigning
  • Upload files and add comments
  • Mark important tasks
  • Real-time update on tasks

Pros

  • Adequate features available on the free plan
  • Different tasks view to manage easily
  • Sharing available
  • Fast application

Cons

  • No kanban view
  • Costly paid plans

Pricing

  • Basic plan: Free
  • Premium plan: $10.99 per user/monthly when billed yearly; $13.49 when billed monthly.
  • Business plan: $24.99 per user/monthly when billed yearly; $30.49 when billed monthly.
  • Enterprise plan: Contact for custom price.

Apollo

To-do list app - Apollo

Apollo is a to-do list app that is suitable for task management, scheduling your meetings, and collaborating with teams.

Platform Available on

  • Web
  • Android
  • iOS
  • Desktop

Key Features

  • Favorite your tasks using a star rating system
  • Retrieve your conversation history with team members
  • Support different document extensions
  • Set milestones for projects and tasks
  • Image and file support

Pros

  • Good for freelancers and contractors
  • Affordable
  • Web-based user interface

Cons

  • Not suitable for large projects

Pricing

  • Basic package: $23/monthly
  • Plus: $48/monthly
  • Premium: $98/monthly
  • Max: $148/monthly

Conceptboard

To-do list app - Conceptboard

Conceptboard is a task management app that helps you brainstorm and then manage tasks. It supports multiple files and merges extensions for uploading and downloading.

Platforms Available on

  • Web
  • Chrome extension/on-premise

Key Features

  • Team management
  • Mind mapping experience

Pros

  • A good tool for content creators, marketers, collaboration

Cons

  • Not easy to use for beginners

Pricing

  • Premium: $6 per user/monthly when billed yearly; $7.50 when billed monthly.
  • Business: $9.50 per user/monthly when billed yearly; $12 when billed monthly.
  • Enterprise: $250

Lighthouse

To-do list app - Lighthouse

Lighthouse simplifies your to-do list tasks. It is a task management tool that offers collaboration.

Platform Available on

  • Web
  • iOS
  • Android

Key Features

  • Easy navigation
  • Sufficient tool for issue tracking and project management
  • Multi-user support
  • Collaboration
  • Document management
  • Task management

Pros

  • Good issue tracking features
  • Good for developers

Cons

  • No mobile apps
  • Expensive
  • Inadequate UI

Pricing

  • Lighthouse bronze: $25/monthly for 15 users
  • Lighthouse silver: $50/monthly for 50 users
  • Lighthouse gold: $100/monthly for unlimited users

TaskPaper

To-do list app - TaskPaper

TaskPaper is a to-do list app for Mac. It has a simple interface and helps you stay organized. It auto formats items in an easy-to-read list.

Platforms Available on

  • Mac

Key Features

  • Edit text from anywhere
  • List autoformatting
  • List organizing
  • Import and export features

Pros

  • Good organization
  • Integration with apps

Cons

  • Available only on Mac
  • No mobile app
  • No recurring task features

Pricing

  • $24.99 per user download

ProofHub

To-do list app - ProofHub

ProofHub is a project and task management system that helps you and your team stay organized. It lets you create tasks, make to-do lists, and write notes.

Platforms Available on

  • Web
  • iOS
  • Android

Key Features

  • Create tasks
  • Calendar feature to set reminders and events
  • Add comments to lists
  • Add deadlines
  • Team collaboration

Pros

  • Does not charge per user
  • Easy to use
  • Used by teams

Cons

  • Limited app integration

Pricing

  • Essential plan for $45/monthly when billed yearly; $50 when billed monthly.
  • Ultimate control plan for $89/monthly when billed yearly; $99/monthly when billed monthly.

Freedcamp

To-do list app - Freedcamp

Freedcamp is a free app for most users with unlimited project solutions to unlimited users. Its services are offered through a web application portal.

Platforms Available on

  • Web
  • iOS
  • Android
  • Windows

Key Features

  • Unlimited plans with unlimited users
  • Gantt charts
  • Email features
  • Issue tracker
  • Project templates
  • Interactive reports

Pros

  • Personal task board
  • Create subtasks

Cons

  • Complex navigation
  • Difficult to use

Pricing

  • Unlimited free plan
  • Pro: $1.49 per user/monthly when billed yearly; $2.49 when billed monthly.
  • Business: $7.49 per user/monthly when billed yearly; $8.99 when billed monthly.
  • Enterprise: $16.99 per user/monthly when billed yearly; $19.99 when billed monthly.

Dynalist

To-do list app - Dynalist

Dynalist is a simple app that lets you organize your ideas and tasks for list management. You can set recurring dates, and it helps you stay focused.

Platforms Available on

  • Web
  • Android
  • iOS
  • Chrome extension
  • Firefox add-on

Key Features

  • Add due dates and filters
  • Create checklists
  • Search option
  • Group tasks

Pros

  • Good user interface
  • No distracting features

Cons

  • Formatting issues
  • No advanced task management features

Pricing

  • Free plan
  • Pro plan: $7.99 per user/monthly when billed yearly; $9.99 when billed monthly.

Flow

To-do list app - Flow

Flow simplifies task organization and delegation from an individual or multi-user perspective. You can see pending activities and completed tasks.

Platforms Available on

  • Web
  • Mac
  • Windows
  • Android
  • iOS

Key Features

  • Integration with multiple apps
  • Lets you achieve more by planning complex to-do lists
  • Simple checklists
  • Kanban boards available

Pros

  • Simple user interface
  • Flexible project planning
  • Notification of task progress

Cons

  • Difficult to search old tasks
  • Advanced features are missing

Pricing

  • Basic: $6 per user/monthly when billed yearly; $8 when billed monthly.
  • Plus: $8 per user/monthly when billed yearly; $12 when billed monthly.
  • Pro: $10 per user/monthly when billed yearly; $18 when billed monthly.

Solid

To-do list app - Solid

Solid is a good app for businesses and individuals on the go. The app lets you collaborate with teams. It retrieves your information from Google calendar. It analyzes present and future activities to suggest a meeting agenda.

Platform Available on

  • Chrome extension

Key Features

  • Integrate meetings and other agendas through your Google calendar.
  • Export project task
  • In-app chat service

Pros

  • Third-party integrators
  • Automated notification

Cons

  • No team collaboration in the app
  • Not enough advanced features

Pricing

  • Free basic
  • Solid pro: $7.90/monthly
  • Solid enterprise: Contact vendor support

Spike

To-do list app - Spike

Spike lets you use your email to collaborate with a team in real time. Spike simplifies your mailbox for better organization and planning. Users can manage projects, set reminders, and manage to-do lists.

Platforms Available on

  • Web
  • iOS
  • Android
  • Desktop
  • Mac

Key Features

  • Real-time collaboration
  • Project management with multiple collaborators
  • Group chat
  • Audio and video calls

Pros

  • Available on multiple devices
  • File management
  • Cloud integration
  • Keyboard shortcuts

Cons

  • Limited features in the free plan
  • Insufficient advanced features

Pricing

  • Free
  • Solo: $12 per user/monthly when billed yearly; $15 when billed monthly.
  • Business account: $8 per user/monthly when billed yearly; $10 when billed monthly.

Quire

To-do app list - Quire

Quire is one of the top and best apps that can help you plan both personal and business activities in the simplest ways. This app helps you plan different lists for different projects.

Platforms Available on

  • Android
  • iOS
  • Web

Key Features

  • Task list
  • Infinite nested list
  • Map out team schedules
  • Sublist view
  • Kanban board
  • Multiple assignees
  • Smart folders
  • Share links
  • External team

Pros

  • It has smart features to locate every piece of information.
  • It is integrated with apps such as Google Drive, Google calendar, Slack, and iCalendar.
  • It can be operated on iOS and Android mobile apps.
  • It is user friendly.
  • It has an interchangeable to-do-list and a kanban board.

Cons

  • It lacks a chat feature.

Pricing

  • Free
  • Pro: $8.95 per user/monthly; $10.95 when billed monthly.
  • Premium: $14.95 per user/monthly when billed yearly; $18.95 when billed monthly.
  • Enterprise: $19.95 per user/monthly when billed yearly; $24.95 when billed monthly.

Microsoft To Do

To-do list app - Microsoft To Do

Microsoft To Do is a personal to-do list with all the basic features you need. Since it is cloud-based, you can easily integrate with Office 365. However, there are some cons of this app, one of which is its limited file size. It also does not have subtasks or collaboration tools.

Platform Available on

  • Windows
  • iOS
  • Android

Key Features

  • Syncing between Outlook and To Do
  • Personalized daily planner with suggested tasks
  • Cross-device operation
  • Recurring dates and due dates

Pros

  • User-friendly interface
  • Free
  • Integrates with Office 365

Cons

  • It’s too simple for a powerful to-do list.
  • It doesn’t have collaboration tools.
  • It lacks an advanced task manager.

Pricing

  • Free

nTask

To-do list app - nTask

nTask is a task management tool designed for individuals and teams. It has a simplified user interface that lets a user easily navigate through the app. Create and schedule tasks and make complex to-do lists. You can create projects and even nest multiple projects under them. This app lets you monitor tasks’ statuses and set priority tasks. It has a reminder feature so you stay on top of tasks.

Platforms Available on

  • iOS
  • Android
  • Web

Key Features

  • Create and assign tasks
  • Create and schedule recurring tasks and meetings
  • Kanban boards to manage tasks
  • Create and assign projects
  • Alerts, notifications, and reminders to keep tasks updated
  • Two-factor identification for security
  • Project management resources
  • Risk management
  • Search and filter tools to search for your tasks, projects, and meetings
  • Third-party integration with other apps

Pros

  • Assign to-do lists to team members with due dates
  • Set repeat tasks
  • Meeting management mode
  • Good tasks management solution
  • Progress bar for to-do lists

Cons

  • No desktop app available
  • No advanced reporting

Pricing

  • Free
  • Premium: $3 per user/monthly when billed yearly; $4 when billed monthly.
  • Business: $8 per user/ when billed yearly; $12 when billed monthly.
  • Enterprise: Contact the team.

Toodledo

To-do list app - Toodledo

Toodledo is a task management app that lets you organize your tasks in simple and easy ways. It helps you to manage tasks in order of importance. It has an outline display form that helps you keep focus on important tasks.

Platforms Available on

  • iOS
  • Android
  • Web

Key Features

  • Task management
  • List sharing
  • Notes to write down ideas
  • Reminder alarms
  • Schedule feature
  • Time tracking
  • Integration with other apps
  • Tags for tasks organization

Pros

  • Task management
  • Built-in time tracker
  • Support across all platform

Cons

  • Advanced features available only with paid plans
  • Absence of dedicated issues management
  • Collaboration features only in the paid plan

Pricing

  • Free
  • Standard: $2.99/monthly when billed yearly. $3.99 when billed monthly
  • Plus: $4.99/monthly when billed yearly. $5.99/monthly when billed monthly
  • Business: Contact the team

Habitica

To-do list app - Habitica

Habitica converts to-do lists into role-playing games where you earn rewards. The aim is to make task management fun and motivate you to achieve more so you level up your character. Your character deteriorates if you fail to complete your tasks.

Platforms Available on

  • iOS
  • Android
  • Desktop

Key Features

  • Tasks completion rewards
  • Division of to-do list accordingly for quick access
  • Progress tracking
  • Reminders
  • Online chat and challenge to compete with other players

Pros

  • Makes task management fun
  • Simple user interface
  • Motivation to complete tasks
  • Free app

Cons

  • Fewer features for detailed task management
  • Absence of time tracking
  • Features unlock only after reaching certain levels

Pricing

  • Free
  • Team plan: $9.00 per month plus $3.00 per member

Google Keep

To-do list app - Google Keep

Google Keep is used for making quick lists that are easily accessed from any device. It’s a simple note-taking platform that lets you write your to-do list and save priority notes. It is connected to Google Drive, and this makes it possible to sync with multiple devices.

Platforms Available on

  • Android
  • iOS
  • Web

Key Features

  • Easy to add tasks
  • Set reminders
  • List sharing
  • Note archiving
  • Able to transcribe list from uploaded images
  • Audio notes for recording

Pros

  • User-friendly interface
  • Free to use
  • Voice command support
  • Simple to-do list management

Cons

  • No time tracking
  • No built-in calendar
  • Absence of advanced task management features

Pricing

  • Free

 

Bear

To-do list app - Bear

Bear makes it possible to write articles in a note with appropriate formatting and style. You have the option of converting notes to Word or PDF.

Platforms Available on

  • Mac
  • iOS

Key Features

  • Create lists with text and images
  • Formatting and styling options
  • Create links
  • Add hashtags
  • Word count and reading time
  • Multiple export options

Pros

  • Good user interface
  • Notes linking
  • Advanced markup options

Cons

  • Limited features in the basic version

Pricing

  • $1.49/monthly
  • $14.99/yearly

Keep&Share

To-do list app - Keep&Share

Plan your day on the calendar with texts, images and files with Keep&Share. You can upload notes to share with friends and family.

Platforms Available on

  • Android
  • iOS

Key Features

  • Manage tasks
  • Filter tasks according to status
  • Send copies of your list
  • Add files and documents to your calendar and events
  • Email and text message notification for updates
  • Add photos

Pros

  • Detailed calendar management features
  • Recurring events management
  • Easy sharing of calendar

Cons

  • No time tracking
  • No dedicated sub-task management

Pricing

  • Basic: Free
  • Single user: $9 per user/monthly
  • Multi user: From $19–$99

Casual

to-do list app - Casual

Casual makes project management tools easy using visual representations such as flowcharts to draw tasks to be completed, along with their dependent tasks. Members get notified about tasks assigned to them.

Platforms Available on

  • Android
  • iOS
  • Web

Key Features

  • Task management
  • Project management
  • Notification for teams
  • Team management and collaboration

Pros

  • Visual organization of tasks
  • Free project template and samples
  • Single-user interface

Cons

  • Not suitable for complex projects
  • No free version
  • No mobile apps are available

Pricing

  • Free trial
  • Personal: $10/per month when billed yearly; $12 when billed monthly.
  • Starter: $25/month when billed yearly; $30 when billed monthly.
  • Teams: $50/month when billed yearly.
  • Enterprise: Contact the team.

Antnotes

to-do list app - Antnotes

Antnotes is a good app for reminders, allowing you to create notes that keep you updated without distractions. It can also emphasize important elements using the editing features, and text and images can be added to your notes.

Platform Available on

  • iOS

Key Features

  • Customizable notes
  • Editing text features
  • Insert image and links
  • Search feature to find notes
  • Sharing

Pros

  • Easy to drag-and-drop for file attachment
  • Editing features
  • Customizable options for notes

Cons

  • Detailed task management features not available
  • No time tracking
  • No calendar view
  • Mobile apps not available

Pricing

  • Free: Basic note-taking features
  • Paid: $2.99 with more customizable options

Chapter 6: Choosing SweetProcess as Your To-Do List App

Choosing SweetProcess as Your To-Do List App

SweetProcess is a software that brings productivity in your business to its peak. It is a task management tool in which you can capture your daily to-dos in your work environment.

This app ensures that employees know the right way to execute tasks because you’ve input the processes they need. You can track their progress using this app to be sure they know what it takes to get work done.

See how others have used this software to boost productivity in their workplace:

Ted Fogliani is the chief executive officer at Shipcalm. Shipcalm is an e-commerce–focused logistics company that offers direct shipping services to consumers and retailers. At Shipcalm, employees relied on work instructions to be efficient. However, information was limited and it affected employee efficiency.

Ted needed software to document business processes and keep track of employee learning activities. He discovered SweetProcess and has this to say:

“I had been hunting for years for something that was easy to do, and the thing that got me attracted to SweetProcess was that writing revision one of the procedures is the easiest thing in the market. I’ve looked at them all. Writing revision one was the easiest thing to do with these guys.”

Chris Dunning, chief executive officer of TechQuarters, and Mark O’Dell, the operations director, both understood that tribal knowledge was a problem at the company. TechQuarters is an IT company that helps businesses take advantage of cloud solutions to meet their business needs.

Chris and Mark were seeking a reliable system for storing and distributing knowledge among employees, and SweetProcess was the solution. Employees at TechQuarters became more efficient as they clearly understood what to do and how to do it.

Jamie Ramsden is the business intelligence and lean Six Sigma champion at Turkstra Lumber, a company that offers building-related services. He prioritizes keeping the organization’s operations running smoothly, and he understands that business can be better with streamlined business processes and procedures. He says, “One of the things that prevent you from being correct and doing things better than you do now is when you don’t know what your processes are, or if everybody isn’t on the same page.”

He searched for task management systems and decided on SweetProcess. “SweetProcess has to be something more than just a fancy way of writing down all the things you do, and that’s what it has managed to be. It’s a way that employees of all stripes can make corrections and participate.” The company has recorded growth from using this software.

Here’s more of what SweetProcess offers when you sign up:

  • Effective documentation.
  • Centralized knowledge base.
  • Employee efficiency.
  • Team collaboration.
  • Bridge the knowledge gap in your organization.
  • Organize workflow.

Conclusion

To-do lists are good for breaking down big projects into manageable tasks. They help you prioritize what is most urgent over what can wait. Using them boosts productivity in your personal and work life. Proper organization of your list promotes your efficiency in completing tasks and having the right app simplifies the process for you. Sign up for a trial of SweetProcess to begin better organizing your life. No credit card is required to get started. Don’t forget to download our free checklist to help you organize your to-do list!

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