Last Updated on July 14, 2025 by Owen McGab Enaohwo
Training management software (TMS) streamlines the creation, delivery, and supervision of business training programs, enabling employees to acquire the necessary skills and expertise to perform their roles efficiently and drive profitability.
And let’s face it: some of the TMS, with flashy descriptions and features, have poor UI, buggy integration, inefficient mobile support, and boring training modules, so picking the right one is challenging.
Luckily, we’ve tried and tested a handful of tools using our expertise in employee onboarding and human resource development to compile a list of the top training management software you can use to create, launch, and track your business training processes.
Tired of trial and error with different tools and getting disappointed in the end? Go for SweetProcess. You can even see how it works without adding your credit card.
Table of Contents
Types of Training Management Software
11 Best Training Management Software
7 Core Features of Training Management Software
How SweetProcess Makes Training Management Easy for Your Team
How To Choose the Right Training Management Software for Your Company
Which Training Management Tool Is Right for Your Company?
Types of Training Management Software
There are different kinds of training management software. Let’s review some of the best options, so you can make an informed decision about the type that meets your training needs.
Authoring Tools
Authoring tools are software applications used to create training content, such as e-training lessons, videos, and interactive sessions. They typically have a customizable interface that allows non-techy users to create training content in record time.
Learning Management Systems (LMS)
Learning management systems are digital platforms that help you organize and track training programs and courses. They serve as a central library where learners or staff can easily access learning materials online. Some of the key features include course catalogs, a learning progress bar, file storage for a training program, version control, approval workflows, security management, reporting, and analytics.
Virtual Classroom Software
Virtual classroom software can be an app or a web application that educators use to host classes for their students. They enable you to set up live training sessions, webinars, and or team meetings. Examples include Zoom and Microsoft Teams. Their primary features include video conferencing, screen sharing, chat, and Q&A tools, making them well-suited for remote teams.
Microlearning Platforms
Microlearning platforms deliver bite-sized learning content to support continuous learning. They mostly offer short-form content, spaced learning, mobile accessibility, and increasing learner engagement. Microlearning platforms are more suitable for brands looking to support ongoing learning for staff who want to upskill.
Online Course Providers
Online course providers normally offer pre-recorded courses on a wide range of topics for intending learners. Some of these platforms are LinkedIn Learning, Udemy, and Coursera. These platforms provide access to carefully curated training programs and support skill development within organizations. Main features consist of huge course libraries, self-paced learning, and they often give certificates upon completion.
Blended Learning Management Software
In this case, both the digital and offline approaches to learning are merged to create an inclusive training program on the software. A good example of this platform is Docebo. These platforms support flexible learning methods and increase learner engagement. It achieves this by providing features such as course management, blended learning capabilities, and user analytics.
Certification Tracking Software
Certification tracking software automates the process of monitoring, managing, and renewing certifications for employees, vendors, and organizations. It eliminates manual tracking, reducing compliance risks and administrative workload.
For instance, in the healthcare industry, organizations can ensure compliance with HIPAA (Health Insurance Portability and Accountability Act) and OSHA (Occupational Safety and Health Administration) regulations. Likewise, in finance, brands can utilize these platforms to help meet regulatory requirements, such as those imposed by FINRA (Financial Industry Regulatory Authority) and the SEC (Securities and Exchange Commission).
11 Best Training Management Software
1. SweetProcess: Top Choice for Training Management Software
SweetProcess is a training management software built to help small and mid-sized businesses document, organize, and host their training manuals online.
It is a centralized knowledge hub that can house your standard operating procedures (SOPs) to help guide your current staff, onboard new hires, and ensure consistency across all your business units.
You can use it to assign and track tasks, collaborate, and get real-time feedback so you can always refine your processes and focus on profitable activities.
To see how it works in real-time, sign up for a free 14-day trial. No credit card is required.
Core Features of SweetProcess
- Easily document your company procedures: You can also upload existing procedures from Word or Google Docs right into your SweetProcess dashboard.
- SweetAI SOP builder for fast and easy setup.
- Project tracker: Easily give out tasks to teammates and see if they’re completed or still in progress.
- Process mapper: Mapping tool that allows you to generate visual flowcharts that help employees understand and follow workflows.
- Version history checker: Know who has tampered with what in any of your company documents.
- Real-time collaboration: Share ideas, interact, and get instant feedback from your teammates.
- All-in-one knowledge base: Get answers to operational FAQs in one place so you don’t waste productive time replying to what you’ve already answered.
- Add images and videos to SOPs: Easily insert images or videos into your training manuals to enhance clarity.
- Simple interface: Even complete newbies can work around the dashboard and handle things by themselves with ease.
- 1,000+ apps integration: Connect SweetProcess with over 1,000+ apps and boost your productivity.
- Mobile access: Quickly access training manuals, track tasks, or collaborate with team members from your mobile device.
- 24/7 customer support: Priority customer support services when you face a challenge—just place a call or drop a message.
SweetProcess Pricing
On SweetProcess, you are only charged for the active users on your team. No hidden charges for any non-active staff member. Also, your payments can be paused if you’re not using the platform for a while to help you cut down operational costs.
It goes for $99 monthly for a team of 20 active members. However, each member added to the team incurs an extra $5 per month. Plus, you can enjoy a 14-day FREE trial to experience all the premium features on the platform without adding your credit card.
2. HowNow: Best for Skill Development
Overview of HowNow
HowNow is an integrated learning and skills platform that serves as a single home for all learning and skills, with features that allow you to share company knowledge, build training courses, run employee assessments, and show a skills profile for every employee, allowing managers to evaluate staff and fill up skill gaps with ease. Unlike traditional learning management systems (LMS), HowNow helps businesses offer relevant learning to employees in the flow of work and integrates with collaboration tools like Slack and Microsoft Teams.
Features of HowNow
- Create, structure, and share content with complimentary assessments
- Skills profiling to glance at who knows how to do what, and easily fill up skills gaps
- Find world-class training materials from reliable tutors—all in one place.
- Integrates with other tools like Slack and Microsoft Teams
- Personalized learning recommendations based on viewing interest and history
- Unified search feature to find relevant resources
HowNow Plans and Pricing
HowNow offers two main pricing plans: Essential and Essential Pro. The Essential plan costs $103 per user yearly and gives you access to a skills library, content authoring, and AI-powered search. The Essential Pro plan costs $117 yearly for a single user and offers everything in the Essential plan, with expert search function, AI skills mapping, and custom branding.
3. TalentLMS: Best for Training Success
Overview of TalentLMS
TalentLMS is a web-based learning management system (LMS) built to help businesses deliver, create, and launch high-value training to staff, customers, and partners. Within the TalentLMS dashboard, users can create training content, then add text, images, manage users, check reports and tests, with a few clicks. The platform’s user-friendly “Talent Library” also integrates with other tools and systems, making it a flexible feature for different training needs.
Features of TalentLMS
- Intuitive course creation tools for quick setup
- Multi-language support to aid learning across borders
- New user–invite function
- A growing library of pre-built courses
- Task assignment and tracking tools
- Expert customer support to guide you when you need help
- Learner progress tracker to ensure training completion
TalentLMS Plans and Pricing
Talent LMS has a free trial offer for up to five users with limited features and unlimited email support. The Core plan goes for $109/month for one to 40 users with unlimited courses and basic support. The Grow Plan offers everything in the core plan at $229/month for one to 70 users and premium support. The Pro plan goes for $399/month for one to 100 users with advanced support. The Enterprise plan allows up to 1,000 users with premium support, but you’ll need to contact their sales unit for a quote.
4. Seismic Learning (Lessonly): Best for Training Frontline Teams
Overview of Seismic Learning
Seismic Learning, formerly known as Lessonly, is a learning and coaching software built to train frontline teams efficiently. Especially brands that want their staff to be sales-ready with features like learning, coaching, sales content management, and enablement intelligence, which ultimately drives business growth through empowered teams.
Seismic Learning also enables companies to get their team up to speed on business processes in record time with interactive and engaging learning experiences via demo lessons.
Features of Seismic Learning
- Centralized access to sales training on the go
- Interactive and personalized coaching
- Gamified app interface with demo lessons to engage your staff
- Supports integrations with platforms like Microsoft and Salesforce
- Monitor training progress and find top content to make data-driven decisions
- Employee lesson builder for easy tutoring
Seismic Learning Plans and Pricing
Seismic’s pricing isn’t listed on their website—they use a quote-based system instead. To get pricing information, you need to reach out to their sales team and provide details such as user count, billing cycle, or business needs. They’ll then provide a customized quote based on your specific needs.
5. 360Learning: Best for Corporate Training and Sales Enablement
Overview of 360Learning
360Learning is a comprehensive training system that helps in compliance training, employee onboarding, sales enablement, and frontline staff training. Its AI-powered capabilities help you save time, brainstorm, and share knowledge with your staff and customers.
It comes with features like course creation, content relevance, and interactive learning. 360Learning helps businesses to upskill employees, train customers, and collaborate with business partners on a single platform.
Features of 360Learning
- Generate ideas and create courses with an AI assistant
- Automate tasks and save productive time
- Peer-driven learning to engage learners and promote collaboration
- Streamlined employee onboarding
- Set up custom prompts and generate quizzes
- Scale 1:1 video coaching for sales teams
360Learning Plans and Pricing
360Learning offers different plans for different business needs. The Team plan is more suitable for smaller teams, and the Business plan is built for larger organizations’ complex needs. The Team plan goes for $8/registered user/month. However, the Business plan price is not stated. You have to contact their support team to get a quote.
6. Trainual: Best for Employee Onboarding
Overview of Trainual
Trainual is an all-in-one platform designed to systemize and scale businesses by documenting processes, onboarding employees, and managing SOPs.
With Trainual, businesses can document processes, streamline employee training, create knowledge bases, increase productivity, and track task completion in one place.
Features of Trainual
- Capture and organize training manuals
- AI-powered process templates
- Knowledge base in wiki-style format
- Dedicated customer support teams provide ongoing assistance
- Assign training materials based on duties
- Integrates with HR, payroll, messaging apps, and more
Trainual Plans and Pricing
Trainual offers four different plans. The Small plan is $249/month. Medium goes for $279 monthly. The Growth plan costs $419/month. Although the custom plan is not stated, you can get a quote when you reach out to their customer service. Also, you can choose to pick add-ons like custom domain, digital signatures, and hosted videos at $49 monthly.
7. Eloomi: Best for Training and People Development
Overview of Eloomi
Eloomi is an all-in-one learning management system (LMS) and learning experience platform (LXP) built for organizations that want to train and develop their employees. It helps you deliver employee training, track staff engagement, and it gives you access to features like learning paths, social features, performance management, and real-time messaging. Eloomi is also easy to deploy with dedicated customer support and one-click integrations.
Features of Eloomi
- Social features to boost collaboration
- Set goals and get 24/7 feedback
- Engage your staff with real-time messaging
- Track employee onboarding course completion
- Set up automated employee training
- Built-in integrations with LinkedIn Learning, MS Teams, and 40+ HCM platforms
Eloomi Plans and Pricing
Eloomi has a three-tiered pricing model. The Play (basic) plan goes for $2.50/user monthly. The Plus version costs $9 per user while the Eloomi ONE (advanced) plan is $9.10/user monthly. It also has a trial plan to try out some of their basic features for free.
8. LearnUpon: Best for Sharing What Drives Results in Your Business
Overview of LearnUpon
LearnUpon is a training management platform designed to help businesses show their employees what actually drives results in their business so they can easily replicate the processes. The platform enables organizations to centralize learning management, simplify training creation and delivery, and track learning progress all under one roof, driving staff performance and company growth.
Features of LearnUpon
- Create engaging learning experiences for your staff
- Manage employee training from a single dashboard
- Supervise and track learner progress
- Multi-audience training support for staff, customers, and partners under one roof
- Expert customer experience team to handle complaints
LearnUpon Plans and Pricing
LearnUpon has three pricing plans you can choose from: The Essential, Premium and Enterprise options. Sadly, they don’t display their prices. You have to contact their sales team to get an idea of what you’ll be paying for each plan.
9. iSpring Learn: Best for Upskilling and Certifying Employees
Overview of iSpring Learn
iSpring Learn is an intuitive learning management system (LMS) designed to help businesses onboard, upskill, and certify their staff. It gives employees access to training on-the-go, even offline, using a powerful LMS and authoring tool and a vast library of LMS-ready courses from iSpring Academy. This helps you save time and money on training content production and achieve your learning goals.
Features of iSpring Learn
- Authoring tools to create and manage staff learning activities
- Ready-made courses from iSpring Academy
- Certify team members with iSpiring Learn
- Mobile access to training on the go
- Convert PowerPoint presentations to SCORM or HTML formats
- Quiz-maker tool for creating quizzes
iSpring Learn Plans and Pricing
The Start plan gives you access to an LMS to launch online training at $6.70 per user/month. The Business plan is an all-in-one platform to train, engage, and assess your teams, but the price is not stated. In addition, they have special authoring tool add-ons like the iSpring Suite Max for $970 and the iSpring Suite for $770, respectively.
10. Docebo: Best for AI-Powered Employee Learning and Engagement
Overview of Docebo
Docebo is a web-based learning platform that empowers businesses to create and share training programs for their staff to simplify workflows. The platform has features that help simplify content management and integrate with other relevant tech services.
Business managers can also use it to track learner engagement via the analytics function to ensure they’re really getting up to speed with their business processes.
Features of Docebo
- Create and host courses based on industry and roles
- Drag and drop course creation interface
- Gamified learning to make learners complete their onboarding program
- Collaboration tools to help with idea sharing
- Create and set up quizzes and tests
Docebo Plans and Pricing
Docebo has two pricing plans: the Elevate and Enterprise plans. However, the price for both options are not mentioned on the site. You have to fill out a form with your team size to get a quote from their sales team.
11. Arlo: Best for Setting Virtual and In-Training Sessions
Overview of Arlo
Arlo helps businesses create, automate communication, and schedule both in-person and online or combined training programs for their employees, so they can finally ditch messy paperwork like spreadsheets and manual processes. Arlo gives you access to features that enable you to set up staff onboarding, registrations, payment, and tools for website integration and customer relationship management.
Features of Arlo
- AI-powered workflows to create, deliver, and manage online training
- Combine in-person and online training
- Integrates with services like Xero and WordPress
- Automate invoicing and staff payments
- Track learning progress with customized reports
- API and developer resources
Arlo Plans and Pricing
Arlo has different plans for its customers. The Simple plan goes for $105, and it gives you access to all the basics to run your training. The Professional plan goes for $179 and is suitable for those who want to level up their training and delivery, while the Enterprise plan lets you unlock advanced features and dedicated support.
7 Core Features of Training Management Software
To help you pick the right platform for your needs, let’s go over some of the important features a TMS should have before you settle for one:
Course Creation and Management
To prevent the spread of tribal knowledge in the workplace, this feature enables you to create, organize, manage, and deliver training programs in one centralized location for your students or staff.
It often includes tools for inserting images, videos, text, and audio for enhanced understanding. This way, management teams can easily set up quality and efficient training materials for their new hires or current employees.
Performance Tracking
Training teams can use performance tracking tools, such as the progress bar in a TMS, to monitor learners’ progress through courses and adjust training content as needed.
Additionally, it helps them understand patterns in learner behavior and identify which specific training materials are the most challenging or areas where learners may require extra support. This information can be used to refine training programs and drive better business outcomes.
Automated Course Scheduling
Automated rules can be set up to simplify the process of assigning courses to learners depending on their duties or department. This reduces administrative costs and cuts down on training time, making it unnecessary to enroll them manually due to the automatic rules and triggers that some of these tools come with.
Certification & Compliance Tracking
Certification and compliance tracking ensure organizations maintain the necessary documentation and records to demonstrate adherence to relevant regulations, industry standards, and internal policies.
Likewise, employees can be notified when their certifications are expiring, ensuring they complete renewal training before the deadline. This way, the business can reduce the costly mistakes associated with non-compliance and stay out of trouble.
Analytics & Reporting Dashboards
Analytics and reporting dashboards offer in-depth insights into training effectiveness, providing information about learner engagement and business compliance status.
These analytics and reporting dashboards enable managers to make data-driven decisions, refining their training materials into clear, concise manuals that facilitate easy process repetition.
Integration & API Capabilities
To stay in sync with other tools like customer relationship management (CRM), team managers need to use TMS with integration capabilities to ensure seamless data flow and reduce the need for any slow and stressful data entry and administrative overhead. This way, team managers can synchronize employees’ learning data, automate course assignments, and streamline reporting.
Mobile Access & Notifications
TMS with mobile access allows your staff and new hires to access training manuals on the go, while the mobile notifications feature keeps them informed about new training, quiz completion deadlines, or any policy or procedural update. It also makes the employee training process flexible as one is not limited to just using a desktop to learn but can tune in to the knowledge base and learn at any point in time.
How SweetProcess Makes Training Management Easy for Your Team
Let’s look at several ways SweetProcess can help you set up training programs for your staff with ease.
Document Workflow Procedures and Policies
With SweetProcess, your employees don’t have to get stranded while working. You can use it to create, store, and manage your procedures and policies to prevent confusion and operational errors among your team members.
To document your procedures or policies, follow the same method. Go to either the “Procedures” or “Policies” tab and click on, let’s say, “Create Policy.”
Give it a title and write a description for the workflow and save.
Workflow Assigning and Progress Notification
No more wondering about who is handling what project or second-guessing when their task will be completed. The tasks manager doesn’t just enable you to assign them but keeps tabs on what’s going on in your business.
To assign and track tasks in SweetProcess, go to the “Tasks” bar and click on “Assign Task.”
Then add the task and select who’s to handle it.
If you want to monitor the progress, go to the tasks list and you’ll see whether it has started, been completed, or is in progress via the percentage bar.
Real-Time Team Collaboration and Tagging
If you ever wished there was a way to brainstorm, share ideas, and get feedback with your teammates, SweetProcess makes this easy for you.
To do this, you can go to any of your process documents, for instance, and click on the three dots beside it to share documents, request sign off, tag teams to projects or tasks, comment on files, or mention someone using the tag feature in SweetProcess.
Quiz Feature for Knowledge and Progress Assessment
Ever wondered if your staff truly understood what you taught in your onboarding training materials? You no longer have to worry about that. Simply set up a quiz at the end of a training manual and use it to gauge their understanding.
To do this, go to “Quizzes” and click on “Create Quiz” to add a title.
Then add the questions with answers.
Aid Learning With Multimedia Elements
To explain certain ideas or give instructions is hard using text alone. However, SweetProcess allows you to add images, videos, and audio instructions to your training manuals for better clarity.
To use these features, create a procedure and give it a title.
Click on either the audio or video icons above the text box to add them to your training content.
Monitor Team Activity on Documented Workflows
It’s usually difficult to know if and when someone has edited a certain part of a training material, which can lead to workplace misunderstandings.
Luckily, SweetProcess solves the problem.
To view this, go to any of your process documents and click on the “Version History” icon on the left-hand side to see who has changed what and when.
There are numerous stories from our customers who have utilized our tool to train their employees and streamline their processes with ease.
Take for example, Brian Lim, the founder and CEO of Emazing Group, said that one of the biggest challenges he faced early on was that no one was sure whether there were processes in place for specific tasks.
And even when they tried to create a training management system using Google Drive and Microsoft Word, they struggled with disorganization and inefficiencies due to a lack of clear, up-to-date processes.
But after he researched and came across SweetProcess, he tried it with his training manager and saw significant improvements. This is what he has to say:
“The biggest impact is when we hired new folks. SweetProcess has cut down drastically on the cost of hiring and training because we’re able to give them updated SOPs, and they can read them on their own time and train themselves without having someone walk them through every step.”
Likewise, with no previous experience of using workflow management systems, ParcelPoint Operations Manager Charlotte Wallwork took the bold step to streamline her team’s business processes.
The operations department she heads is fast-paced, and the processes need to be implemented on time. Team members were constantly playing catch-up to keep up with the updates.
She was tasked with reducing the impacts in the business, and so she had to spend half of her day explaining things and answering the same questions from her employees over and over again.
But over time, it cost her so many productive hours, until she found out about SweetProcess and gave it a trial.
After signing up for a trial, she couldn’t contain her joy.
“I just did a free trial, and then it turned out to be really easy. It’s a good price as well.”
How To Choose the Right Training Management Software for Your Company
Let’s go over some of the factors you should consider when making the decision on the right training management software to pick for your organization.
Define Requirements and Compliance Needs
Just like Darren Race, managing director at Think Eleven, said in an article, “Investigate if the TMS complies with industry-specific regulations. Look for features that facilitate adherence to compliance standards, ensuring your training programs meet regulatory requirements.”
When considering a training management software (TMS) to pick, it’s important to ensure it helps you to meet industry requirements to avoid costly fines and reduce risk.
Evaluate User Interface and Usability
How does the software work? Is it really newbie-friendly and easy to use? Or will you need to hire a tech-smart staff to work around it?
You need to be sure about these issues. This way, you can confidently pay for a tool that is easy to create and launch a training program without wasting time.
Assess Integration Ecosystem
You need to go for a tool that allows you to sync your data or training platform with other relevant web services to make workflow smooth.
Like ProProfs said in this video: (2:21)
“Powerful integration is yet another feature you should look for in an online training platform. See if it integrates with email marketing platforms, content management systems, and customer management tools”
Budget Considerations
Again, you need to sign up for training manual software that is not too expensive so that you can save costs on other important business needs, such as marketing. You don’t want to invest in a tool that will cost you an arm and a leg or bleed your company’s budget dry.
Implementation and Customer Support
After checking for ease of use, integration capabilities, your budget, and compliance needs, the next important factor is deployment and after-sales support.
Slow or bad customer service can wreck your business if your training platform experiences a glitch but the customer support doesn’t fix the issue on time.
Want to finally stop searching for a training management tool? Signing up for SweetProcess is the best option, but don’t take our word for it. Sign up for a 14-day free trial to see how it works. No credit card required.
Which Training Management Tool Is Right for Your Company?
Making this decision largely depends on your business needs and particular situation. Here’s a summary of what each tool can help you do:
- HowNow and iSpring Learn are best for upskilling and certifying employees.
- TalentLMS is best for training success.
- Seismic Learning is best for training frontline teams.
- 360Learning is best for corporate training and sales enablement.
- Trainual and Eloomi are best for employee onboarding and development.
- LearnUpon is best for sharing what drives results in your business.
- Docebo is best for AI-powered learning recommendations and employee engagement.
- Arlo is best for in-person and virtual training.
However, you might need an all-in-one tool that combines most of the best functions of the alternatives above plus gives you the following features:
- Create and manage staff and customer trainings with editable templates
- Generate SOPs with quick and easy AI prompts
- Collaborate in real time
- Knowledge-base manager
- Learning progress and tasks tracker
- Version history checker
- Map business processes
- View documents in offline mode
- Add images and videos to SOPs
- Access training manuals on mobile
- Get dedicated customer support
- Integrate with up to 1,000 apps
- Use a newbie-friendly interface
If these are the tools you need, then go for SweetProcess. The good part is you don’t have to pay to explore the premium features. You can sign up for a 14-day free trial to see how it works.
