The consequences of not automating your business and sticking with a manual process are enormous. You are prone to errors that can lead to lost revenue, lower customer satisfaction, and damage to your company’s reputation.
So you’ve tried Metatask, but it doesn’t meet your needs, and now you’re looking for a tool that’s faster, less complicated, and helps with documenting policies and procedures.
Look no further, as this resource article will show you seven Metatask alternatives, and the one that stands out from the rest
Metatask is a task management and business documenting application tool that promotes team collaboration and task organization. It claims to enable users to make tasks, distribute them among team members, establish deadlines, and monitor development. Additionally, it offers a central area for document sharing and storage, and has tools like commenting, versioning, and real-time notifications.
Drawbacks of Using Metatask
Users of this business tool have met some glitches. Here are some of the cons that Metatask users have faced.
Slow learning curve
Some users say that there is a steep learning curve that hinders proficiency with all of the features and functionalities of the tool. This is unlike SweetProcess, where users can quickly get proficient with documenting procedures and policies
Integration challenge
Access rights can be a little tricky. Integrating Metatask with other devices that a team is already using may also be difficult, such as email or calendar applications.
Limited customization options
Some users are limited by this tool because they find that it does not offer enough flexibility or customization options to suit their specific needs. This isn’t the case with SweetProcess, since users enjoy easy integration
Difficulty in training a model
One of the main drawbacks of Metatask is that it can be more difficult to train a model. This is because a model needs to be able to handle multiple tasks and potentially multiple inputs and outputs.
Limited scalability
Some users say that this tool may be unable to manage big amounts of data or a high volume of users, limiting its utility for fast-growing enterprises.
Limited support
Metatask doesn’t have a large community of users or robust support resources, which could make it difficult to troubleshoot issues or find answers to questions and support.
SweetProcess is a tool for business process documentation that enables users to write standard operating procedures (SOPs) and step-by-step instructions for their company. Users can collaborate with team members, assign tasks, track progress, and document processes. Independent Retirement is a family-owned and operated third-party administration firm in Portland, OR, that has achieved consistency and growth in its operation by using SweetProcess.
This Metatask alternative has capabilities like version control and the capacity to incorporate multimedia, like pictures and videos, into the processes. The tool is intended to assist organizations in enhancing accountability, consistency, and efficiency.
Pricing details: For a team with up to 20 active members
Free trial: Available
Features of SweetProcess
Users can document, automate, and manage their business processes with SweetProcess.
Users can use flowcharts and checklists to document their processes using process documentation.
Users can automate monotonous chores using ready-made templates and tool integrations.
Users can give tasks to team members and monitor their progress using task management.
Gives up-to-date information and insights on the efficiency of processes and the output of teams.
Users can restrict access to processes and data based on their role and permissions thanks to access control and security.
Designed to work on any device with a web browser and a mobile-friendly website.
This Metatask alternative assists in creating a wealth of knowledge that is a terrific resource for all employees, making working toward the development of your company a top priority and a challenging but attainable goal. This knowledge repository also has built-in search, feedback forms, tracking, and other features.
Benefits of SweetProcess
SweetProcess is a tool for documenting and managing business processes that can aid firms in streamlining their procedures and increasing productivity. The following are a few advantages of using SweetProcess.
This tool is great for reducing the time and resources needed to teach new team members by giving new employees simple access to process documentation.
Increased accountability and transparency
SweetProcess can aid in making processes more transparent and understandable by documenting them. Establishing clear lines of responsibility for various tasks can help improve accountability.
Pros of SweetProcess
Efficiency is increased because team members are better able to grasp their roles and work more quickly as a result of clear documentation and process standardization.
Improved communication and comprehension between team members and departments are made possible by the centralization of process documentation.
SweetProcess reduces error, and standardizing procedures can lessen the chance of human error, which will result in fewer mistakes and higher general quality.
The centralization of process documentation paves the way for enhanced teamwork and comprehension among departments.
How SweetProcess Helps Document Processes, Policies, and Manage Tasks Efficiently
Is SweetProcess intuitive to use?
SweetProcess is intuitive and easy to use, with drag-and-drop functionality and an easy-to-understand visual representation of the process. Additionally, it includes tools for creating and editing processes, as well as monitoring their progress and performance. Overall, SweetProcess is built to be simple and user-friendly for all types of users, making it easy to understand and use.
How to use SweetProcess to document procedures, processes, and policies
First things first: You need to find your way around this highly effective business tool, and it starts with a free trial.
To begin, provide the relevant information required to sign on so that you do not miss out on any of our full options, as SweetProcess treats everyone equally, irrespective of your subscription or plan.
Step 1
Login and create a procedure.
Step 2
Log in with all the necessary information here
Now it is time to enter the title of the procedure you want to document.
Step 3
Add the procedure to a team or multiple teams.
At this point, you can either click on a checkbox to navigate and add the procedure to a team, or you can click on several checkboxes at once to add the operation to numerous teams.
Step 4
Click on the “Continue” button.
Step 5
To add a description, click the procedure’s title after you’ve entered it.
Step 6
Enter tags.
Using tags, you may instantly identify an operation by giving it an index keyword, phrase, or term.
Step 7
Click on the “Add a Step” button.
Step 8
Give the step a title description.
Step 9
Add images to the step. Images from your computer can be dropped into the image drop area by dragging them there.
Step 10
Click on “Finished Editing” to save the draft of the step.
Step 11
Click the “Add a Step” button to add a new step. Repeat steps 7, 8, 9, and 10 to enter and save the details of the new step.
Step 12
Repeat Step 11 until you have added all the steps you need to document the procedure.
Step 13
Finished editing the draft of the procedure? Click the “Approve” button to make it the live version of the procedure.
Importing policies and procedures into SweetProcess does not pose a herculean task. This function can be used when you want to perform a quick migration or when you need to update essential changes or improve documents. This function may also be used when you have policies that have not yet been added to your organization’s SweetProcess account.
Remember that a tag with the word “Imported” is usually included whenever you import a policy. This makes it simple for you to browse through and locate imported documents.
Step 1
Click on the “Policies” tab.
Step 2
Once the new page opens up, click on the down-arrow button to the right of the “Create Policy” button.
Step 3
After the menu appears, click on the “Upload document” button.
Step 4
After the “Upload document” dialog box opens up, click on the “Add to teams” button to add the policy to a team or multiple teams.
Step 5
Drag and drop the file into the “Upload Document” dialog box or browse your computer for the file and upload it.
At this stage, the file will be processed and imported into SweetProcess.
Step 6
After the policy has been imported, click on the “View policy” button.
Step 7
Once the new page loads, click the “Edit” button to make changes or improvements to the policy you just imported.
Step 8
As required, make all the necessary adjustments and enhancements to the policy.
It is now time to add the corrections and enhancements until all of the descriptions, photographs, and other elements are what you want them to be.
Step 9
Click “Approve” in the upper-right corner of the page after making all necessary adjustments to the policy you imported into SweetProcess to approve it and make it live.
Wrike
Teams may plan, arrange, and monitor their work using the project management and collaboration tool Wrike. It includes tools to assist teams in remaining on top of their projects, including task assignments, calendars, timetables, and Gantt charts. Wrike also provides collaboration capabilities to encourage cooperation and communication, including file sharing, commenting, and real-time editing. It is accessible via a mobile app or web browser and comes in free and premium editions.
Company: Wrike
Year founded: 2007
Headquarters: United States
Starting price: $9.80 per month/ $24.80
Pricing details: For a team with up 2 to unlimited active members
Free trial: Available
Features of Wrike
Wrike provides several capabilities to aid teams in organizing, planning, and monitoring their work. Among the essential characteristics are:
Create and assign tasks.
Specify due dates, and monitor progress with task management.
Tools for collaboration that encourage teamwork and communication include file sharing, commenting, and real-time editing.
Gantt charts that aid teams in visualizing project dependencies and timelines.
Integrates with numerous other programs and services including Google Drive, Slack, and Trello.
Wrike may be accessed on the go thanks to a mobile app.
Cons of Wrike
Although Wrike is a well-liked project management tool, it has flaws and restrictions. The following are some drawbacks of utilizing Wrike.
Complexity
Some unfamiliar users with project management software find Wrike’s interface and features to be overwhelming, and so work doesn’t get done efficiently.
Limited customization
Some customers discovered Wrike’s customization choices insufficient for their requirements. This obstacle makes achieving their goals very cumbersome.
Limited third-party integration
Although Wrike integrates with many other tools, some users discover that it does not integrate with the particular tools they require.
Cumbersome free plan
Wrike’s free plan is extremely constrained, and many more sophisticated capabilities are only offered in the subscription plans.
Limited storage
Wrike’s free plan has very limited storage that hampers a smooth flow of work.
Process Street
Process Street is a software for managing processes and automating workflows. It enables companies and organizations to develop, control, and monitor their standard business practices. The program is made to maintain uniformity and compliance within a company while streamlining tedious tasks.
Company: Process Street
Year founded: 2013
Headquarters: United States
Features of Process Street
Build and modify checklists and templates for various processes.
Gives tasks and monitors their progress in real time with task management.
Automated approvals, notifications, and reminders to keep the team members on task.
Delivers real-time information and analysis on the effectiveness and performance of processes.
Enables team members to cooperate on tasks and checklists and exchange information.
Cons of Process Street
Limited customizability
Some customers think that Process Street’s customization choices are insufficient for their requirements.
Limited integration with third parties
Process Street does integrate with several other tools. However, some users find that it does not integrate with the particular products they require.
Steep learning curve
Some users say the software has a steep learning curve that may slow down its use and hinder its capabilities from their maximum potential.
Limited free plan and storage
Process Street’s free plan is fairly constrained, and many more sophisticated capabilities are only offered in the subscription plans. Limited storage is available with Process Street’s free plan as well.
Flowster
Flowster was created for entrepreneurs without business process knowledge who want to establish precise standard operating procedures (SOPs). This enables them to earn more money while working fewer hours. SOPs assist your team members in completing repeated duties. With Flowster, you can quickly develop SOPs.
Company: Flowster
Year founded: 2018
Headquarters: United States
Price: $12 per month
Pricing details: For small to large teams
Free trial: Available
Features of Flowster
Allows multiple users to work on the same procedure simultaneously and share comments and feedback.
Pre-built templates for different types of procedures.
Automatically keeps track of different versions of a procedure.
Allows for easy search and navigation.
Allows easy flow of reporting and analytics.
Integration with other tools for easy documentation and task management
Allows the administrator to control who can access and edit the procedures.
Allows employees to access procedures on their mobile devices.
Cons of Flowster
Complexity
Some users have raised issues about it being difficult to use and may necessitate extensive training and assistance to implement efficiently.
Limited customization
This business tool may have limited customization options and hence may be unable to fulfill an organization’s specific demands.
Limited integration
Flowster may not integrate well with other systems or devices that an organization is already using.
Data security
Some users doubt the security and so fear that their data may be hacked or compromised. Therefore a lot of people are skeptical about safety.
Limited customizability
Some customers say that Flowster’s customization possibilities are insufficient for their requirements.
Limited third-party integration
Although Flowster works with many other programs, some users could discover that their particular tools aren’t supported.
Limited time tracking and budget tracking capabilities
Some teams may find Flowster’s lack of a built-in time-tracking function to be a hindrance when trying to keep track of the time spent on tasks and projects.
Tallyfy
This is a business process management tool that enables teams to track, automate, and improve their workflows. It offers a visual drag-and-drop interface for designing, building, and automating processes, and a set of tools for team collaboration so that everyone can work on the same process and share information.
Company: Tallyfy
Year founded: 2014
Headquarters: United States
Starting price: $5 per month
Pricing details: for a team with up to 15 active members
Free trial: Available
Features of Tallyfy
Visual drag-and-drop interface for users to design and automate processes.
Assign tasks, specify due dates, and monitor development in real-time with task management.
Tools for collaboration that encourage communication and teamwork include file sharing, commenting, and real-time alerts.
Customized workflow feature that enables teams to design workflows and procedures unique to their needs.
Integrates with numerous other programs and services including Slack, Salesforce, and others.
Users can utilize a mobile app to access Tallyfy while on the go.
Cons of Tallyfy
Insufficient customizability
Some customers face the issue of Tallyfy’s insufficient customization, as they cannot use it as they want.
Limited third-party integration
Although Tallyfy integrates with several other tools, some users discover that it does not integrate with the particular tools they require.
Slow learning rate
Some users may find that the software has a steep learning curve before fully taking advantage of all of its features.
Extremely constrained free plan
Only subscription plans are available for more advanced features.
User interface
Some users may find the user interface of Tallyfy to be less intuitive or user-friendly than other process management tools.
Kissflow
Kissflow is a digital workplace software that allows users to automate and streamline their workflow processes. Kissflow is a cloud-based forms automation solution that automates business processes and tracks performance. It is suitable for businesses of all sizes and industries. Kissflow helps initiate process requests, view items that require user actions and approve pending tasks.
Company: Kissflow
Year founded: 2003
Headquarters: India
Starting price: $15/$20 per month
Pricing details: For a minimum of 20 active members to over 100,000 users
Free trial: Available
Features of Kissflow
Drag-and-drop workflow designer for creating and customizing workflows.
Automated routing and approvals.
Real-time visibility and analytics.
Mobile-friendly design.
Integrations with other business tools such as Google Drive and Slack.
Role-based access control.
Secure and customizable forms.
API and webhooks to integrate with external systems.
Advanced reporting and dashboards.
Customizable branding.
Cons of Kissflow
Complexity
The software can be complex to set up and use, especially for businesses with complex workflows or a high volume of processes.
Limited customization
Some users have reported that the software does not offer as much customization as they would like, particularly when it comes to forms and layouts.
Limited third-party integration
While Kissflow does integrate with some popular business tools, the options are limited compared to other workflow management software.
Pricing
Kissflow can be expensive, especially for businesses with a high volume of users or processes.
Limited support
Some users have reported that the support provided by Kissflow is not as responsive or helpful as they would like.
User interface
Some users have reported that the user interface is not very intuitive and can be difficult to navigate.
Manifestly
This is a cloud-based workflow management software that helps businesses automate and streamline their processes and workflows. It allows teams to assign and schedule tasks, collect data, and use conditional logic to customize workflows.
Company:
Manifestly
Year founded: 2015
Headquarters: United States
Starting price: $8 per month
Pricing details: For up to 15 users
Free trial: Available
Features
Drag-and-drop workflow designer
Automated routing and approvals
Real-time visibility and analytics
Mobile-friendly design
Integrates with other business tools
Role-based access control
Secure and customizable forms
Electronic signature
Advanced reporting and dashboards
Customizable branding
Compliance and safety-focused
Mobile app
Cons of Manifestly
Complexity
The software can be complex to set up and use, especially for businesses with complex workflows or a high volume of processes.
Limited customization
Some users have reported that the software does not offer as much customization as they would like, particularly when it comes to forms and layouts.
Limited third-party integration
While Manifestly does integrate with some popular business tools, the options are limited compared to other workflow management software.
Limited support
Some users have reported that the support provided by Manifestly is not as responsive or helpful as they would like.
User interface
Some users have reported that the user interface is not very intuitive and can be difficult to navigate, making work uninteresting.
Limited features for free trial
Some users have reported that the free trial does not offer all the features of the paid version, making it difficult to fully evaluate the software before committing to a purchase.
Smartsheet
Smartsheet is a cloud-based project management and collaboration tool that allows teams to organize, track, and manage projects and tasks in a single platform. It features a variety of tools, such as Gantt charts, calendars, and task lists, as well as the ability to collaborate with team members in real time and automate workflows. It can be used for a variety of purposes, such as project management, event planning, and resource management.
Company: Smartsheet
Year founded: 2006
Headquarters: United States
Starting price: $7/$25 per month
Pricing details: For up to a minimum of 3 users and an unlimited maximum
Free trial: Available
Features of Smartsheet
Allows teams to collaborate simultaneously.
Automate workflows, such as setting up automatic reminders and notifications.
Create and view project timelines.
Task management.
Allows teams to create forms to collect data and feedback from stakeholders.
Provides an overview of key data, such as the status of tasks and progress of projects, in real time.
Allows users to create customizable reports and share them with stakeholders.
Allows team members to access their sheets, collaborate and update tasks on the go.
There are so many positive reviews of the SweetProcess tool that you can’t go wrong with it. By using this business tool, you may add your name to the list of success stories that SweetProcess generates.
Let’s look at a few benefits of selecting SweetProcess over the several Metatask alternatives listed.
Increase employee performance and streamline cumbersome procedures
Lengthy and ineffective procedures can slow down work and results. The efficiency provided by SweetProcess enables you to concentrate on important work, just like it did for Don Houk, the president of Next7 IT, who was on a mission to improve his business operations before he discovered SweetProcess.
He claims that SweetProcess has helped his team consistently produce excellent work in addition to improving the operations of his firm. Don doesn’t have to be concerned about his staff producing substandard results because, thanks to SweetProcess, he has more time to concentrate on other crucial duties instead of micromanaging his employees.
Boost team productivity with SweetProcess
It might be difficult to get your workers to follow directions to the letter. Along with following directions, delivering tasks could be very difficult, but SweetProcess always adds order to the chaos of work life.
Michel Coutu, the president of Location Accès Crédit, struggled to convince his staff to follow job orders until he discovered the remedy that SweetProcess offers. Thanks to this solution, his staff work efficiently with processes because they are now documented. SweetProcess enables everyone to participate in the documentation process, and teamwork leads to increased productivity, which contributes to the expansion of the business.
By keying into this tool, his team now works harmoniously with processes because they are documented.
SweetProcess offers several documentation features, which are not limited to writing-only processes. There are other elements such as images, videos, and charts, for documentation purposes. SweetProcess creates and makes a platform for employees to experience actionable and documented processes.
Employee autonomy
Your staff will be empowered to work independently. By using this technology to document procedures, daily operations are significantly altered and templates for repeatable and recycled outputs are produced.
The numerous endorsements from companies speak volumes about the SweetProcess tool, which will do nothing less than equip staff with the strategies needed to maximize processes and significantly increase profit, just as Zen Media achieved its major objective of generating high sales.
SweetProcess is an absolute no-brainer. A transformational shift will occur as you and your team improve your business processes, just like it did for Justin Compton and Heather MacLean of the Texas Department of Family and Protective Services. The company has also used SweetProcess to resolve tribal knowledge by building a centralized knowledge base.
When you join SweetProcess, you can begin the process of setting your company up for tremendous success and accomplishments. So that you don’t miss out on the success and growth that come with using SweetProcess, Sign up for a SweetProcess free trial
Do it with SweetProcess, click here to learn more
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